What are the responsibilities and job description for the Grants and Contracts Fiscal Specialist 2 position at Western Washington University?
Western Washington University, with over 14,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report.
Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties.
The Grants and Contracts Fiscal Specialist 2 is a key member of the Office of Research and Sponsored Projects team providing post-award fiscal guidance, assistance, and administrative support for an assigned group of principal investigators (PIs) in Environmental Science, Anthropology, and Sociology. It also serves a centralized compliance function specific to Effort Certification on federal awards across campus. There is an emphasis on providing payroll/personnel support, purchasing/contract administration, basic fiscal reporting, and monitoring for compliance with applicable federal, state, and institutional policies and procedures. Successful candidates will have a background in fiscal processes, demonstrate a willingness to learn and grow in the role, and have excellent communication skills. The position will work closely with WWU’s Fiscal Analyst 3, Grant Accountant, and Departmental and College Administration to ensure excellent customer service to PIs.
The position is open to Washington State residents and offers the opportunity for remote/hybrid work from the Bellingham campus.
This is a project-employment position ending no later than May 31, 2026.
- Two years of experience at a level equivalent to Fiscal Specialist 1, including experience in maintaining financial records, preparing reports, and assisting with budgets OR an equivalent combination of education and experience that demonstrates the required knowledge and skills.
- Strong attention to detail and ability to work with numerical data accurately.
- Familiarity with budgeting processes and financial recordkeeping systems.
- Proficiency in using Microsoft Excel that includes moderately complex formulas, multi-worksheet spreadsheets, and intermediate logic
- Ability to analyze financial data and prepare clear, concise reports.
- Strong organizational skills to manage multiple tasks and deadlines.
- Effective communication and interpersonal skills to work collaboratively with team members and external stakeholders.
- Demonstrated ability to follow established procedures and maintain confidentiality in handling financial information.
- Demonstrated commitment and ability to cultivate work environments that are equitable and inclusive for individuals from diverse social identities and backgrounds.
- Bachelor's degree in Business Administration, Accounting, or closely related field
- Demonstrated experience performing fiscal/budgetary responsibilities in a college or university environment.
- Experience in managing fiscal/budgetary responsibilities for grants, contracts, and/or sponsored programs.
Application materials should address your experience related to the position responsibilities and the required and preferred qualifications.
Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU’s Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu
WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, 360.650.3751 or 711 (Washington Relay).
Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services at vpsa.office@wwu.edu. The report can be found at: Annual Security and Fire Safety Report.
All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.
Salary : $4,174 - $5,611
