What are the responsibilities and job description for the Human Resources Office Assistant (Part Time) position at Western Wyoming Community College?
Position Summary Information
Posting Number
P2116
Job Title
Human Resources Office Assistant (Part Time)
Students Only
No
Job Description Summary
The primary responsibility of the Human Resources Office Assistant is to provide clerical and secretarial support for the day to day operations of the Human Resources Office and for the AVP of HR.
It is expected that this individual will accomplish duties in an efficient, effective and competent manner and strive for improvement and excellence in all work performed. Additionally, this individual must understand the comprehensive role of the community college and cooperate and work harmoniously with college personnel and the public. This individual will follow all college policies, rules, regulations and guidelines as they relate to this position.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This listing of essential duties and responsibilities is meant to be representative, not exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Performs clerical and secretarial duties to support the Human Resources Office and the Director of Human Resources using various software programs.
2. Responds to queries and requests for information after appropriate research, while maintaining confidentiality, excellent customer relations, and quality of service.
3. Responsible for maintaining employee files and ensuring accuracy of employee records.
4. Assists with employee recruitment process and tracks progress in the applicant tracking system, PeopleAdmin.
5. Books rooms, requests catering services and equipment required for meetings. May attend meetings to take minutes as required.
6. Assists in the administration of pre-employment tests for the purpose of ensuring eligibility for employment.
7. Compiles data from a variety of sources (e.g. applicants, employees, outside agencies, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
8. Assists with preparing a variety of reports and related documents.
9. Processes documents and materials (e.g. employment verification, etc.) for the purpose of developing and disseminating information to appropriate parties.
10. Serves as the back-up receptionist for the Administrative Services area, assisting staff and visitors directly or referring them to other work areas.
11. Assists with new hire and payroll entry.
12. Assists with the completion of various survey data as required.
It is expected that this individual will accomplish duties in an efficient, effective and competent manner and strive for improvement and excellence in all work performed. Additionally, this individual must understand the comprehensive role of the community college and cooperate and work harmoniously with college personnel and the public. This individual will follow all college policies, rules, regulations and guidelines as they relate to this position.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
This listing of essential duties and responsibilities is meant to be representative, not exhaustive. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
1. Performs clerical and secretarial duties to support the Human Resources Office and the Director of Human Resources using various software programs.
2. Responds to queries and requests for information after appropriate research, while maintaining confidentiality, excellent customer relations, and quality of service.
3. Responsible for maintaining employee files and ensuring accuracy of employee records.
4. Assists with employee recruitment process and tracks progress in the applicant tracking system, PeopleAdmin.
5. Books rooms, requests catering services and equipment required for meetings. May attend meetings to take minutes as required.
6. Assists in the administration of pre-employment tests for the purpose of ensuring eligibility for employment.
7. Compiles data from a variety of sources (e.g. applicants, employees, outside agencies, etc.) for the purpose of complying with financial, legal and/or administrative requirements.
8. Assists with preparing a variety of reports and related documents.
9. Processes documents and materials (e.g. employment verification, etc.) for the purpose of developing and disseminating information to appropriate parties.
10. Serves as the back-up receptionist for the Administrative Services area, assisting staff and visitors directly or referring them to other work areas.
11. Assists with new hire and payroll entry.
12. Assists with the completion of various survey data as required.
Minimum Qualifications
The requirements listed below are representative of the knowledge, skills and abilities required to satisfactorily perform the essential duties and responsibilities.
EDUCATION AND/OR EXPERIENCE:
Any combination of education and experience with ever increasing levels of responsibility as an administrative assistant that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be:
Two (2) years of work experience using general office practices and procedures is required.
High School Diploma or GED is required.
Knowledge of:
General office practices and procedures
Microsoft Office Programs, e.g. Word, Excel, Power Point, Publisher, and Access
Telephone techniques, principles, and practices
Principles and practices of PCs and related software
Ability to:
Communicate effectively verbally and in writing
Maintain effective working relationships with other people
Quickly master the use of new computer systems
Complete projects accurately and on time; equally effective working in self-managed projects and as a member of a team.
Multitask in a fast paced, constant interruption, high volume office environment
Maintain a professional, congenial, and confidential demeanor when working with students and staff.
EDUCATION AND/OR EXPERIENCE:
Any combination of education and experience with ever increasing levels of responsibility as an administrative assistant that demonstrates possession of the requisite knowledge, skill and abilities. A typical way to obtain these would be:
Two (2) years of work experience using general office practices and procedures is required.
High School Diploma or GED is required.
Knowledge of:
General office practices and procedures
Microsoft Office Programs, e.g. Word, Excel, Power Point, Publisher, and Access
Telephone techniques, principles, and practices
Principles and practices of PCs and related software
Ability to:
Communicate effectively verbally and in writing
Maintain effective working relationships with other people
Quickly master the use of new computer systems
Complete projects accurately and on time; equally effective working in self-managed projects and as a member of a team.
Multitask in a fast paced, constant interruption, high volume office environment
Maintain a professional, congenial, and confidential demeanor when working with students and staff.
Preferred Qualifications
Experience in Human Resources with an Associates Degree in Business Administration or a related field is preferred.
Open Date
02/21/2025
Close Date
Open Until Filled
Yes
Special Instructions to Applicants
This position’s hourly wage is $18.86. This position is limited to 80 hours per month.
Salary : $19
