Administrative Assistant (Purchasing)

Job Description

Job Description

Are you organized, detail-oriented, and passionate about supporting a fast-paced team? We are seeking a dedicated and proactive Administrative Assistant to join our family-owned metal finishing company. This vital role will assist with purchasing, accounts payable, account receivable, and various clerical tasks to ensure smooth and efficient business. If you thrive in a collaborative environment and are excited to contribute to the success of a growing company, we want to hear from you!

Responsibilities :

Purchasing Support : Assist the Purchasing Agent ( Controller ) in sourcing materials, creating purchase requisitions, and maintaining accurate purchasing records.

Inventory and Order Tracking : Monitor stock levels and assist with tracking deliveries and ensuring timely inventory replenishment. Restock office inventory as needed.

Clerical Support : Provide general administrative support to various departments, including accounts payable, account receivable, document management, filing, and organizing purchase orders.

Vendor Communication : Help maintain positive relationships with vendors, ensuring efficient communication and timely order fulfillment.

Record-Keeping : Maintain accurate and up-to-date records for purchases, accounts payable, account receivable, and other necessary documentation.

Report Generation : Assist in generating reports related to purchasing, accounts payable, account receivable, and inventory for management review.

Team Collaboration : Work closely with the business office, operations, and production teams to ensure that purchasing aligns with company schedules.

Qualifications :

High school diploma or equivalent; additional qualifications in business administration or accounting are a plus.

Previous experience in an administrative or clerical role, ideally in a manufacturing or industrial environment, is preferred.

Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

Basic knowledge of purchasing processes and invoicing procedures.

Excellent communication skills, with a customer service mindset to work with both internal teams and external vendors.

Proficiency in Microsoft Office Suite (Word, Excel, Outlook); experience with procurement or accounting software is a plus.

Attention to detail and ability to spot discrepancies in orders and invoices.

Ability to work independently, take initiative, and meet deadlines in a fast-paced environment.

A strong team player with a positive attitude and willingness to contribute to a collaborative family-oriented work culture.

Benefits :

We offer competitive compensation along with a comprehensive benefits package, including :

Medical and Dental Insurance

Short-Term Disability and Life Insurance

401k with Company Participation

Paid Time Off (PTO) and Vacation Days

Complimentary Coffee

Employee Discounts (e.g., Verizon and AT&T)

A supportive and collaborative work environment

If you are a reliable and detail-oriented individual looking for an opportunity to grow with a family-run electroplating business, we encourage you to apply. Your contributions will play a key role in the continued success of our team and our mission.

Notes :

Please submit your resume and a cover letter stating your interest and why you believe you are a great fit for this position.

Equal Opportunity Employer : Westfield Electroplating Company is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, disability, veteran status, or national origin.

Pre-Employment Requirements : Candidates must be able to pass a pre-employment physical and drug screening.