What are the responsibilities and job description for the Accounting Operations Lead Coordinator position at Westfield?
The Accounting Operations Lead Coordinator is responsible for oversight of the processes & activities of accounting operations and the associated system applications employed. Provides advanced expertise surrounding accounts payable, vendor management, basic accounting and banking service application. Serves as a direct support and backup to management in all aspects of the department, with limited supervision and latitude for decision making. Seeks opportunities for continuous improvement within daily, monthly, and annual departmental tasks; working closely with other business partners inside and outside the Company. Maintains the repository for all statements of process, reviews enhancements and system releases to create efficiencies, automates tasks and works with audit to execute fieldwork requests. Serves as a peer mentor across the team, providing support and guidance as needed. Performs all duties while maintaining accuracy, efficiency, and confidentiality.
Responsibilities
- Oversees the process activities of the accounting operations department ensuring daily, monthly and annual deadlines are met and all associates appropriately trained. Assists with managing priorities and workload distribution.
- Responsible for development, application and execution of accounting operations related statements of process. Ensures that procedures account for proper controls and accurate recording.
- Collaborates with management on policy updates and assists with overseeing compliance.
- Assists with monthly general ledger reconciliation reviews and variance inquiries; research issues; participate in communication with both internal and external business partners (e.g., vendors, financial institutions) on discrepancies in the data.
- Maintains and updates the business continuity plan and arranges the annual test exercises for the department.
- Demonstrates advanced knowledge of all systems and processes across the department and serves as backup for others across the team when needed. Serves as lead support for system enhancements and upgrade testing requirements.
- Provides lead support for external and internal audits and annual 1099 reporting compliance. Communicates with auditors, bank associates, outside vendors and internal employees regarding servicing requests or issues.
- Assists in identifying and implementing changes in accounting operations processes, as the need arises.
- Performs ad-hoc analysis and participates in special projects, as needed.
- Serves as a peer mentor to less experienced staff, supports cross team duties, and acts as a subject matter expert (SME) for accounting operations.
Qualifications
Location
Hybrid defined as three or more days per week in the office.
Behavioral Competencies
