Demo

Executive Assistant to the CEO

Westfield
Westfield, OH Full Time
POSTED ON 4/21/2025
AVAILABLE BEFORE 5/17/2025

LI-DNI

  • Performs diversified, and confidential administrative support for the CEO and coordination with senior executives and directors.
  • Owns and proactively manages the day-to-day needs of the Executive Office.
  • Provides holistic management of varied responsibilities and drives alignment to appropriately escalate issues and provide timely access for discussions that enable delivery of prioritized commitments.
  • Provides a bridge for smooth communication between the Office of the CEO and other Executive departments.
  • Represents the Executive office using independent judgement to respond to internal and external requests for assistance.
  • Assists with a variety of scheduled and unscheduled projects occurring in the department at any given time.
  • Collaborates with senior executives to assist with senior management presentations.
  • Assists the executive in preparing for meetings by preparing agendas, notes, presentations, and leveraging technology and other means to ensure optimal efficiency and productivity for the CEO.
  • Performs extensive travel planning for both international and domestic travel including management of complex air, hotel, conference, and meeting itineraries with the expectation of last-minute changes and updates.
  • Interacts frequently with inter-departmental associates and management for the purpose of resolving workload and scheduling issues.
  • Manages an extremely active calendar of appointments and prioritizes requests while resolving calendar conflicts in a respectful and timely manner.
  • Directly involved with Board of Directors meeting cadence, preparation, and management of logistics. Maintains a detailed schedule for each project of all essential activities and deadlines.
  • Manages essential and sensitive documents, data, and records. Conducts research and analysis on topics relevant to upcoming President / CEO / Board Chair commitments.
  • Summarizes information, data, trends, etc. that would be helpful to know, and incorporates into communication drafts, meeting preparation, etc. where appropriate.
  • Handles incoming and outgoing calls, mail, guests, supplies, and receipt of packages and materials for the executive offices and responds to questions and / or requests in a professional manner.
  • Supports annual Investor Day and Shareholder Meeting logistics and presentations.
  • Supports logistics and presentations for conferences and road shows, investor tours and meetings, and conference calls.

Qualifications

  • 10 years of experience in Executive Support or a related field.
  • High School Diploma or General Education Diploma (GED) and / or commensurate experience.
  • Location

    Hybrid defined as three or more days per week in the office.

    Behavioral Competencies

  • Collaborates
  • Communicates Effectively (Oral and Written)
  • Customer Focus
  • Decision Quality
  • Nimble Learning
  • Integrity
  • Trust
  • Organizational Savvy
  • Political Savvy
  • Interpersonal Savvy
  • Professionalism
  • Executive Presence
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