What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Westhab Inc.?
JOB DESCRIPTION
Job Title: Administrative Assistant/Receptionist
Division: Human Resources
Status: Non-Exempt
LOCATION: Yonkers, NY
REPORTS TO: Vice President / Human Resources
SALARY: $40,000.00 - $45,000.00
Summary:
The Administrative Assistant/Receptionist position provides general office support in the main office. The primary responsibility is to perform all receptionist duties at the front desk. This position will also provide additional support with special projects and event planning, in addition to the Property Management and Human Resources department as needed. Proof of Covid 19 vaccine is required. The schedule consists of Monday – Friday, 8:30am to 5:00pm. Spanish speaking required.
Responsibilities include but are not limited to:
Administrative Duties
Serves as the first point of contact for all visitors and notify appropriate person of their arrival.
Operate phone switchboard for the entire office and direct all calls to the appropriate parties.
Responsible for all administrative tasks associated with operating a professional front desk function- mailings, distributing employment and housing applications, ordering and stocking supplies, and maintaining calendars.
Ensure that all office waiting areas display an exemplarily organizational culture by being neat, organized, and welcoming.
Provide administrative support to other departments as needed.
Other administrative tasks as assigned.
Property Management and Maintenance:
Mail out monthly rent bills and assist with sending out 3 day notices to tenants with arrears.
Update the Vacancy Status on our website.
Maintain and canvas the waiting list for potential residents to help fill vacancies and send out applications
Follow up with tenant complaints and assist in bringing the matter to a resolution.
Provide support to the Program Assistant and the Property Managers for tenant recertification’s.
Print out weekly vacancy reports for Property Management placement meetings held every Monday.
Provide backup support in creating work orders
EXPERIENCE AND QUALIFICATIONS:
College degree preferred; High School Diploma/GED required. Three or more years of administrative and/or receptionist experience required. Must be able to multi-task with high organization and efficiency. Experience working in a social service or property management setting is preferred. Excellent oral and written communication skills are required. Microsoft Office including Word and Excel required.
AGENCY PROFILE & EMPLOYEE EXPECTATIONS
Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard-working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)
OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA):
The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions for workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.
Salary : $40,000 - $45,000
