Careers at Westlake Academy

Job Title: Athletic Director                                                               Wage/ Status: Exempt

Department: Athletic Department                                                    HR Revised: January 2025

Reports to: Head of School                                                               217 Days

GENERAL JOB SUMMARY:

The Athletic Director oversees all aspects of the district's athletic program, including planning, staffing, budgeting, compliance, and program development. This role ensures all students have access to extracurricular athletic activities that foster sportsmanship, teamwork, and personal growth while complying with all local, state, and federal regulations.

PREFERED QUALIFICATIONS:

 Priority will be given to applicants who possess:

• Master’s degree in education, sports management, or related
• Certification as an Athletic Administrator or Texas
• 3-5 years of experience as an assistant or Athletic
• Knowledge of International Baccalaureate (IB)
• Familiarity with UIL policies and

 QUALIFICATIONS:

• Bachelor’s degree from an accredited
• Coaching experience in various sports with supervisory
• Strong communication, public relations, and interpersonal
• Knowledge of athletic program operations and K-12 education
• Valid Texas driver’s license and eligibility to work in the S.
• Completion of state-required fingerprinting and criminal background

PERFORMANCE RESPONSIBILITIES

Program Management:

• Develop and oversee the district’s athletic program, ensuring alignment with academic and community goals.
• Establish and verify eligibility criteria for student-
• Promote sportsmanship and student development through athletic
• Use evaluative data to continuously improve

Event Coordination:

• Schedule and coordinate all athletic events, including interscholastic games and non-school group
• Arrange transportation, lodging, and meals for out-of-town
• Oversee ticket sales, officials, field maintenance, and facility
• Coordinates with the Head of School for administrative supervision or all home
• Arrange bus transportation and scheduling for academic field

Budget and Resources:

• Prepare and manage the athletic department budget, ensuring fiscal
• Obtain quotes/bids for uniforms, equipment, and
• Maintain an accurate inventory and recommend replacement or disposal of outdated
• Coordinates the collection of registration fees and all applicable participant documentation.
• Remits all fees collected to the Accounting Department with proper backup and documentation according to established policies and procedures.

Personnel Management:

• Recruit, train, supervise, and evaluate coaching staff and athletic department
• Conduct professional development and in-service
• Make recommendations regarding staffing, retention, and disciplinary

Student and Community Engagement:

• Foster strong school-community relationships by promoting athletic achievements and
• Support booster club activities and engage with parents, students, and community
• Ensure communication of updates through newsletters, websites, and

Compliance and Safety:

• Enforce all policies and regulations related to athletic participation, including eligibility and
• Coordinate safety protocols, including background checks for volunteers and
• Ensure adherence to local, state, and federal athletic
• Coordinates police presence at all home football games and other events as

 Other Duties:

• Evaluate all athletic programs annually and recommend
• Support primary student sports opportunities and summer
• Assist eligible athletes in obtaining
• Supervise and ensure proper reporting of athletic competition

OTHER DUTIES

Other duties may be assigned at any time by the Head of School.

EVALUATION

Performance of this job will be evaluated annually by the Head of School.

PHYSICAL REQUIREMENTS/ WORK ENVIRONMENT

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Tools/Equipment Used: Athletic equipment, standard office equipment including computer and peripherals, and other instructional equipment; automated external defibrillator (AED); operate school bus

Posture: Prolonged standing; kneeling, squatting, bending, and stooping; frequent driving; moderate grasping/squeezing, wrist flexion/extension, and reaching

Motion: Frequent walking and physical movements associated with sport(s) assigned

Lifting: Frequently light lifting (less than 15 pounds); occasional moderate lifting or carrying (15-50 pounds)

Environment: Work outside (exposure to sun, heat, cold, and inclement weather) and inside; frequent exposure to noise; frequent district wide and statewide travel; frequent prolonged and irregular hours; moderate exposure to vehicle fumes and work around moving vehicles

Mental Demands: Maintain emotional control under stress

DISCLAIMER

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees for this job.

Salary : $92,318 - $122,698