What are the responsibilities and job description for the Executive Administrative Assistant position at Westlake Services?
Administrative Assistant
Los Angeles, CA | On-site
ESSENTIAL DUTIES AND RESPONSIBILITIES :
- Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries to the appropriate departments.
- Directs visitors by maintaining employee and department directories; and providing instructions, and following up with the appropriate team.
- Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department
- Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
- Answers questions about organization and provides callers with address, directions, and other information.
- Maintains safe and clean reception area by complying with procedures, rules, and regulations.
- Serves as the primary contact for all interviews being scheduled for company, and coordinates to have applications ready for candidate as needed, as well as alerting the hiring managers and recruiter of any issues, delays, or no shows.
- Maintains the applications in file for recruiter, and provides such forms at the end of day to consolidate file.
- Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
- Contributes to team effort by accomplishing related results as needed.
- Receives, sorts, and routes mail, and maintains and routes publications. Orders, receives, and maintains office supplies.
- Coordinates travel arrangements for the executives and the operations team as needed.
- Performs other clerical tasks as needed.
ESSENTIAL KNOWLEDGE, SKILL & LICENSES :
EDUCATION AND / OR EXPERIENCE :
What's our Pay rate?
BENEFITS
ACKNOWLEDGMENTS
We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
We are an equal opportunity employer and do not unlawfully discriminate in employment. No question on this application is used for the purpose of limiting or excluding any applicant from consideration for employment on a basis prohibited by local, state, or federal law. Equal access to employment, services, and programs is available to all persons. Those applicants requiring reasonable accommodation to the application and / or interview process should notify a representative of the organization.
Salary : $26
