What are the responsibilities and job description for the Assistant Community Manager position at Westland Real Estate Group?
Company Overview:
Established in 1977, Westland Real Estate Group is a privately owned Property Management company that manages and owns their own Real Estate portfolio responsibly. Our real estate portfolio consists of both Commercial and Residential with Residential having over 30,000 units spread out through Southern CA, Las Vegas, NV, Fort Worth, TX and San Antonio, TX.
Westland is headquartered in Long Beach, CA and believes in continually growing and expanding the Westland family while providing high-quality service and making a positive impact on each community we serve. Our company values are Family, Opportunity, Commitment and Results. Come and join the Westland team where growth is key!
Job Summary:
The Assistant Community Manager assists in overseeing the daily operations of the community including, but not limited to, managing financial matters, handling resident relations, coordinating maintenance work, enforcing leases, and preparing performance reports. They assist in managing the activities of the entire on-site staff and coordinate available resources to effectively and successfully accomplish financial and operational objectives as set forth by Westland Real Estate Group’s vision.
Minimum Requirements:
- High school diploma/GED
- 3 years experience in Property Management
- Working knowledge of property regulations
Personal Competencies:
- Ability to understand financial and operational goals and implement processes to achieve goals
- Professional appearance and attitude
- Customer Service oriented
- Detail oriented
- Ability to lead and motivate others
- Strong communication skills
- Exceptional organizational skills
- Basic Marketing knowledge
- Ability to learn technology (system and programs) quickly
- Flexible
- Resourceful
Responsibilities:
Property Management:
Property Management:
- Assist in management of all aspects of assigned community
- Maintain accurate records of all community transactions
- Maintain awareness of industry laws, standards and regulations
- Inspect community on a regular basis
- Report all liability and community incidents
- Ensure property has appropriate security
- Submit required reports as appropriate
- Attend management meetings
- Special projects and other duties as assigned
Leasing:
- Assist with oversight of leasing activities to achieve occupancy standards
Resident Relations:
- Encourage positive resident relations
- Enforce property policies and procedures
- Generate necessary legal action, documents and process in accordance with State Law and Westland Real Estate Group’s guidelines
Maintenance:
- Oversee vendor/contractor work
- Oversee maintenance and repairs
- Assure there are adequate market ready apartments
Finance and Budgetary-
- Accomplish financial goals and report performance periodically
- Collect receivable accounts and handle operating expenses to meet budget
- Give input on the development of and management of annual budgets
Personnel:
- Give input on setting market rents, assist in formulating annual budgets and income projections.
- Audit invoices to ensure accurate coding and confirm billed amounts match approved scope of work and submit in a timely manner according to business standards; control and manage all funds (including Petty Cash)
- Assist in setting team and individual performance goals; weekly, monthly and annual and conduct meetings to communicate goals and provide support to accomplish goals
- Supervise and motivate team members to achieve operational goals; provide ongoing feedback
- Oversee team members work to ensure quality and adherence to standards
- Ensure teams awareness of industry laws, standards and regulations as well as market/industry conditions and trends via trade publications, professional organizations, etc.
- Ensure implementation and enforcement of company policies/procedures
- Give input to establish rental rates
- Give input to determine monthly specials/ concessions for the property
- Give input to determine rent adjustments and concessions, and negotiate incentive offers for renewals
- Collect rent in a timely manner according to business standards
- Manage delinquencies
- Oversee leasing activities to achieve occupancy standards.
- Oversee monthly lease renewal process; including generating reports, evaluating residents standing, assessing rental rates,
- Review all notices to vacate to determine the cause of the move-outs - contact residents.
- Generate necessary legal action, documents and process in accordance with State Law and Westland Real Estate Group’s guidelines
- Oversee vendor/contractor work; communicate with vendors regarding work schedule, work quality and billing; maintain a collaborative relationship
- Physically walk and inspect community and check vacant apartments on a regular basis
- Conduct inspections of units as appropriate (semi annual and annual); inspect with residents as required to assess apartment conditions
- Encourage positive resident relations.
- Enforce residential policies and procedures by identifying violations and addressing violators
- Oversee maintenance and repairs including managing inventory and aging of work orders to maintain alignment with business standards
- Assure quality and quantity of market ready apartments
- Update vacancy status on a daily basis on Availability Board and in core system (Yardi); coordinate with maintenance and make-ready staff to ensure timely condition of apartments after move-out
- Report all liability and community incidents immediately
- Ensure that all workers’ compensation claims are reported and proper paperwork is completed, in the absence of the Community Manager.
- Secure property by reporting security issues to Community and Regional Manager, respond to emergencies
- Maintain records and ensure submit non-financial and HR related required reports to leadership as appropriate (daily, weekly, monthly)
- Attend scheduled management meetings
- Special projects and other duties as assigned
Benefits:
Westland takes pride in its team members and proudly offers the following benefits:
Westland takes pride in its team members and proudly offers the following benefits:
Medical (dependent coverage options as well)
- Dental (dependent coverage options as well)
- Vision (dependent coverage options as well)
- Life Insurances (dependent coverage options as well)
- Short Term Disability Insurance
- Long Term Disability Insurance
- 401K with employer matching
- 6 Sick Days a year
- 10 Vacation Days a year to start
- Paid Holidays
- Rent Discounts and More!
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change or new ones may be assigned at any time with or without notice.
All applicants being considered for employment must pass a background check, drug screening and any other applicable pre-employment screening.
Westland Real Estate Group is an equal opportunity employer.
All applicants being considered for employment must pass a background check, drug screening and any other applicable pre-employment screening.
Westland Real Estate Group is an equal opportunity employer.
