Insurance Coordinator

Westminster Communities of Florida, a nationally recognized not-for-profit faith based organization, is searching for an Insurance Coordinator.  Westminster Communities of Florida is a national leader in senior living and dedicated to a Mission and ministry of service to older adults.  Founded in 1954, Westminster is a fiscally strong, not-for-profit organization serving more than 7,000 residents in Life Plan Communities and affordable Rental Retirement Communities. Our communities offer independent living, assisted living, nursing care, home care, pharmacy services, affordable housing for low-income seniors and more. We are a family of more than 2,500 team members who Work With Excellence, Serve With Heart.   

The Insurance Coordinator will assist the CFO with Property & Casualty, Worker's Compensation insurance transactions and maintains an inventory of all properties owned by the company. This position coordinates and prepares insurance bids for approval and keeps insurance carriers updated with current company affairs. EOE, DFWP – “We honor those who have served.”

Essential Job Functions: 

1. Coordinates and prepares insurance bids for approval. This includes Property & Casualty package, Worker’s Compensation, Umbrella, Director’s and Officer’s Liability, Crime/Fidelity, Travel Accident, Boiler & Machinery and Surety Bonds.
2. Coordinate information with our insurance agent in order to keep the insurance carrier up-to-date and to insure proper insurance coverage.
3. Coordinate new mission development information between the Chief Financial Officer, and our insurance agent prior to actually beginning the mission development so risks can be understood and evaluated to provide PRC with proper insurance protection.
4. Update property values yearly for our Property and Flood policy renewals to ensure proper coverage.
5. Act as primary contact for all facilities with regards to claims to facilitate prompt handling of these claims and manage losses effectively.
6. Review each new insurance policy to make sure they agree with what was proposed at the renewal meeting.
7. Maintains and keeps all relevant insurance manuals up to date. Sends each facility a copy of the new policy declaration sheets as the new policies are received to put in the facility insurance binder.
8. Recommends adjustments to insurance coverage type and amount of insurance.
9. Review and analyze claims and premium costs.
10. Order Certificates of Insurance, as necessary.
11. Receives and files all incoming Certificates of Insurance and policy endorsements.
12. Responsible for the proper preparation of outgoing insurance correspondence and sorting incoming mail, coding and approving insurance invoices.
13. Attends seminars and training sessions to stay informed on current issues.
14. Tracks real estate holdings:
    • Appraisals
    • Surveys
    • Property Tax ID Number
    • Real Estate Tax Exemptions
    • Leases
    • Purchase Agreements
15. Tracks vehicle sales and purchases. Including tag & registration renewals.
16. Keeps track of all items related to properties not purchased.

Essential Qualifications: 

Education and/or Experience: 

B.A. or B.S. in a business related major; and five years related experience and/or training. Knowledge in Property & Casualty Insurance is a must. Experience working as an Adjuster for an insurance company or broker preferred.