Assistant Registrar for Academic Services

Description

Reporting to the Registrar, the Assistant Registrar for Academic Services is responsible for maintaining complete and accurate student records. This person will work closely with students, faculty, and staff to provide expertise and guidance relevant to Westminster College's academic calendar, registration, awarding of degrees, and academic policies. The Assistant Registrar for Academic Services is responsible for ensuring the integrity, accuracy, confidentiality, compliance, and maintenance of student records in compliance with all state, federal, and accreditation regulations as well as college policies and procedures. The Assistant Registrar for Academic Services often works independently and makes decisions without supervision while ensuring a positive student experience.

At Westminster College, we believe in immersive and enriching experiences that inspire creative thinking and problem solving. We believe in creating opportunities for several different paths to success over a lifetime and the potential to make an impact from wherever you are. For our students, we do this by providing real-world, hands-on learning opportunities, small class sizes, and talented professors dedicated to the individual. Our employees often remark that our tight-knit community creates an atmosphere fostering campus involvement that adapts to all interests. As a result, Westminster continues to be recognized for its excellence in higher education as one of the best small liberal arts colleges in the Midwest.

Requirements

Essential Functions:

• Assist with office walk-in and telephone inquiries, monitor and respond to Registrar's Office emails
• Assist with processes related to academic advising, preregistration, and registration, including preparation of course schedules for all terms
• Complete operations in the registration and advising modules in Jenzabar
• Maintain and assist with entering and managing data in Jenzabar academic database and processing administrative and student forms
• Run midterm and end-of-semester processes to post grades and prepare reports as needed
• Maintain, archive, and retain all records in the Registrar's Office in accordance with FERPA regulations and best practices
• Assist with preparation of commencement program, assist with the commencement ceremony as needed, as well as order diplomas and diploma covers as required
• Participate in professional development activities
• Provide excellent customer service
• Work closely with members of the Office of Academic Affairs and provide assistance when needed.
• Create and maintain documentation of office procedures
• Performs other duties as assigned.
• Contribute to the continued improvement of the Registrar's Office through active
  participation in meetings, training, and professional development opportunities
• Comply with the College procedures, guidelines, and regulations relating to FERPA and confidentiality of information
• Support the Registrar and Assistant Registrar for Transfer Services with additional tasks as needed
• Engage in and support strategic planning for the Registrar's Office and the Office of Academic Affairs
• Other duties as assigned

Job Requirements:

Education: Bachelor’s degree.

Experience:  At least three years' experience in an office setting is required Previous experience in higher education is preferred. 

Skills:

• Excellent oral, written, and interpersonal communication skills
• Sincere dedication to exceptional customer service
• Ability to produce high quality, accurate work in a fast-paced environment
• Ability to multitask and provide attention to detail
• Ability to organize and prioritize
• Ability to work as a member of an office team in a professional and friendly manner
• Experience with and ability to handle sensitive and/or confidential information
• Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook, and other Windows-based software programs
• Willingness to learn operations in Jenzabar and other internal management platforms

Benefits:

• Medical, dental, and vision options
• Health Savings Account and/or Flex Spending Account
• Supplemental options: Short-term disability, Hospitalization, Accident, and Critical Illness
• Stand-alone EAP program
• Life, AD&D, and long-term disability
• Retirement 403(b) plan
• Tuition remission or exchange programs
• Sick and Vacation time
• Paid Holidays (15 each year)

Westminster College encourages and gives full consideration to all applicants for admission, financial aid, and employment. The College does not discriminate in access to, treatment of, or employment in, its programs and activities on the basis of race, color, age, religion, sex, gender, sexual orientation, gender identity or expression, national or ethnic origin, citizenship, veteran status, marital status, disability, or genetic information.

Inquiries about compliance with this prohibition should be directed to:

Associate Vice President & Chief HR Officer/Title IX Coordinator

501 Westminster Ave, Washington West, 2nd floor

Fulton, MO 65251

HR@Westminster-mo.edu

573-592-5226