Assistant Registrar

Description

At Westminster College, we believe in immersive and enriching experiences that inspire creative thinking and problem solving. We believe in creating opportunities for several different paths to success over a lifetime and the potential to make an impact from wherever you are. For our students, we do this by providing real-world, hands-on learning opportunities, small class sizes, and talented professors dedicated to the individual. Our employees often remark that our tight-knit community creates an atmosphere fostering campus involvement that adapts to all interests. As a result, Westminster continues to be recognized for its excellence in higher education as one of the best small liberal arts colleges in the Midwest.

Westminster College in Fulton, Missouri (www.wcmo.edu) invites applications for the position of Assistant Registrar. Reporting to the Registrar, the Assistant Registrar will assist the Registrar in maintaining complete and accurate records as well as the day-to-day operations of the Registrar's Office. The Assistant Registrar often works independently and makes decisions without supervision while ensuring a positive student experience.

Requirements

Essential Functions

• Assists in all aspects of the College's Registrar's Office including the student information system, registration, grading, degree and enrollment verification, academic records management, transcripts, compliance, graduation auditing, and awarding of degrees.
• Assists with processes related to academic advising, preregistration, and registration, including preparation of information included in course schedules for all terms.
• Completes all operations in the registration and advising modules in Jenzabar.
• Maintains and assists with entering and managing data in Jenzabar academic database and processing all administrative and student forms.
• Coordinates and maintains all student applications for consortium and MMACU program enrollments.
• Runs midterm and end-of-semester processes to post grades and prepare reports as needed.
• Maintains classroom chart and calendar for classrooms.
• Maintains, archives, and retains all records in the Registrar's Office in accordance with FERPA regulations and best practices.
• Assists with evaluating incoming transcripts of prospective, new, transfer, and current students and maintains the transcript evaluation database.
• Assists with processes in preparation for graduation and assists with the commencement ceremony as needed.
• Participates in professional development activities including but not limited to conferences, webinars, and user groups.
• Provides excellent customer service to all, including faculty, students, staff, and guests both in person and virtually.
• Works closely with members of the Office of Academic Affairs and provides assistance when needed.
• Creates and maintains documentation of office procedures.
• Performs other duties as assigned.
  
  

Job Requirements

Education: Bachelors degree required.

Experience: At least three years of experience in an office setting is required. Previous experience in higher education is preferred.

Skills

• Excellent oral, written, and interpersonal communication skills;
• Sincere dedication to exceptional customer service;
• Ability to produce high quality, accurate work in a fast-paced environment;
• Ability to multitask and provide attention to detail;
• Ability to organize and prioritize;
• Ability to work as a member of an office team in a professional and friendly manner;
• Experience with and ability to handle sensitive and/or confidential information;
• Proficiency in Microsoft Word, Microsoft Excel, Microsoft Outlook and other Windows-based software programs;
• Willingness to learn operations in Jenzabar and other internal management platforms; and
• Ability to work occasional weekends and evenings.
  
  

Benefits

• Medical, dental, and vision options
• Health Savings Account and/or Flex Spending Account
• Supplemental options: Short-term disability, Hospitalization, Accident, and Critical Illness
• Stand-alone EAP program
• Life, AD&D, and long-term disability
• Retirement 403(b) plan
• Tuition remission or exchange programs
• Sick and Vacation time
• Paid Holidays (15 each year)
  
  

Westminster College encourages and gives full consideration to all applicants for admission, financial aid, and employment. The College is committed to creating a diverse environment and is proud to be an equal opportunity employer. The College does not discriminate in access to, treatment of, or employment in, its programs and activities on the basis of race, color, age, religion, sex, gender, sexual orientation, gender identity or expression, national or ethnic origin, citizenship, veteran status, marital status, disability, or genetic information.

Inquiries about compliance with this prohibition should be directed to

Associate Vice President & Chief HR Officer/Title IX Coordinator

501 Westminster Ave, Washington West, 2nd floor

Fulton, MO 65251

HR@Westminster-mo.edu

573-592-5226