What are the responsibilities and job description for the Human Resources Assistant position at Westminster Communities of Florida?
ESSENTIAL JOB FUNCTIONS :
Comply with all applicable rules, policies, standards and guidelines related to employment with
Westminster and its communities.
1. The HR Assistant has partial responsibility in the following area :
- a. recruiting and staffing logistics;
- b. employee orientation, development, and training logistics and recordkeeping;
- c. assisting with employee relations;
- d. community employee communications;
- e. benefits administration and recordkeeping;
f. employee safety, welfare, wellness, and health reporting (OSHA reports).
2. Keeps employee records up-to-date by processing employee status changes in a timely
manner. Maintains personnel files in compliance with applicable legal requirements.
3. Maintains the HRIS database and generates scheduled or requested reports to assist
management. Prepares and maintains reports that are necessary to carry out the
functions of the Human Resources department. Prepares HR reports for management,
as necessary or requested.
4. Conducts benefit orientations and other benefit training, as needed. Processes
enrollments, changes, and terminations of participants in all benefit plans and
programs. Assists employees with any benefit claim issues or concerns.
5. Reconciles monthly billing statements against payroll deductions.
6. Prepares paperwork required for new hires and establishes personnel file. Conducts
new-employee orientation.
7. Files all compliance reports with the state and federal government including EEO-1
report. Assists with the implementation and tracking of company safety and health programs.
8. Assisting with the day-to-day efficient operation of the HR office.
9. The Human Resources Assistant helps with the implementation of services, policies,
and programs through HR staff.
10. Participates in administrative staff meetings and attends other meetings and seminars
as necessary and to represent the department.
11. Assumes other duties as assigned by the HR Director
The above job description is not to be construed as a complete listing of the assignments and
responsibilities assigned to any employee; nor are such assignments restricted to those precisely listed
in the description. This job description may change from time to time as the needs of the
organization change.
ESSENTIAL QUALIFICATIONS :
Education : High School Graduate and 2-4 years college desirable.
Equivalent educational and work experience for business and secretarial skills.
Experience and Basic Knowledge :
At least two years of experience in Human Resource Administration.
Excellent command of the English language with letter writing skills.
Good computer operating skills
Physical and Environmental Requirements : The Physical activities of this position involve :
Balancing Kneeling Reaching
Crouching Pulling Standing
Manual Dexterity Pushing Stooping
Grasping Lifting up to 40 pounds
Sensory and communicative activities with or without prosthetics of this position are :
Feeling Smelling Hearing
Speaking Seeing
An individual in this position will exposed to :
Inside / outside environmental conditions
Bloodborne pathogens
Respiratory infections
Must be able to cope with mental and emotional stress of this position.
