What are the responsibilities and job description for the Payroll Coordinator position at Westminster University?
Westminster University Payroll Coordinator
(Full-time, Benefited)
Position Summary
The payroll coordinator is responsible for the accurate and timely processing of payroll and related functions for all employees. This role ensures compliance with federal, state and local laws and organizational policies. The Payroll Coordinator works closely with HR and Finance teams to maintain accurate payroll records, resolve discrepancies, and provide excellent service to employees.
Payroll Processing
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Bachelor’s degree in business, Accounting, Finance, HR, or related field.
Minimum of 2-3 years in payroll processing or a related role.
Experience working with processing payroll in relevant payroll systems (e.g., ADP payroll processing is preferred, Workday, Paycom, etc.)
Proficiency in Microsoft Office, particularly Excel.
Excellent organizational and time management skills.
Strong attention to detail and problem-solving abilities.
Effective communication and interpersonal skills.
Familiarity with federal and state labor laws; including FLSA and tax regulations.
Work Environment
Office setting with occasional remote work flexibility.
May require extended hours during peak payroll cycles.
Diversity And Inclusion
Promote an Inclusive Westminster through demonstration of the commitments include in the Westminster University Diversity Statement. Participate in developmental activities to increase understanding and awareness of issues related diversity, equity and Inclusion both individually and as related to my filed of work, profession or discipline.
Equal Employment Opportunity
Westminster University is committed to a diversified workforce, equal opportunity, and non discrimination. To this end, Westminster prohibits any form of discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identification, disabilities, genetic information, status as a veteran, or any other category or classification protected by applicable federal, state, or city laws.
(Full-time, Benefited)
Position Summary
The payroll coordinator is responsible for the accurate and timely processing of payroll and related functions for all employees. This role ensures compliance with federal, state and local laws and organizational policies. The Payroll Coordinator works closely with HR and Finance teams to maintain accurate payroll records, resolve discrepancies, and provide excellent service to employees.
Payroll Processing
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Process semi monthly payroll ensuring accuracy and timeliness.
- Review timekeeping records for completeness and compliance.
- Verify accuracy of payroll data, including wages, deductions, and tax withholdings.
- Ensure payroll practices comply with federal, state and local laws.
- Prepare and submit tax filings, including W-2, 941 and other relevant reports.
- Maintain accurate records for audits and reporting purposes.
- Ensures payroll function is always audit ready.
- Respond to payroll-related inquiries and resolve employee concerns.
- Educate employees on payroll processes and timelines.
- Work with HR on timely and accurate communication to employees and managers regarding payroll related deadlines and process updates.
- Work with HR to ensure employee data (e.g., new hires, terminations, and changes) is accurate and updated.
- Collaborate with Finance to reconcile payroll accounts and prepare reports.
- Perform monthly and quarterly reconciliations to ensure payroll accuracy and compliance.
- Assist in maintaining and updating payroll and Ellucian systems.
- Test System upgrades and new implementations between Ellucian and ADP.
- Identify and recommend process improvements to enhance efficiency.
- Support special projects and initiatives as needed.
Bachelor’s degree in business, Accounting, Finance, HR, or related field.
Minimum of 2-3 years in payroll processing or a related role.
Experience working with processing payroll in relevant payroll systems (e.g., ADP payroll processing is preferred, Workday, Paycom, etc.)
Proficiency in Microsoft Office, particularly Excel.
Excellent organizational and time management skills.
Strong attention to detail and problem-solving abilities.
Effective communication and interpersonal skills.
Familiarity with federal and state labor laws; including FLSA and tax regulations.
Work Environment
Office setting with occasional remote work flexibility.
May require extended hours during peak payroll cycles.
Diversity And Inclusion
Promote an Inclusive Westminster through demonstration of the commitments include in the Westminster University Diversity Statement. Participate in developmental activities to increase understanding and awareness of issues related diversity, equity and Inclusion both individually and as related to my filed of work, profession or discipline.
Equal Employment Opportunity
Westminster University is committed to a diversified workforce, equal opportunity, and non discrimination. To this end, Westminster prohibits any form of discrimination or harassment based on race or ethnicity, color, religion, national origin, sex, age, sexual orientation, gender identification, disabilities, genetic information, status as a veteran, or any other category or classification protected by applicable federal, state, or city laws.
