Scheduling Manager

DUTIES AND RESPONSIBILITIES

1. Develops and maintains staff schedules for the department(s) to ensure adequate

coverage for all shifts while optimizing staff resources.

2. Serves as the primary point of contact for employee scheduling inquiries and

adjustments.

3. Communicates effectively with department heads, supervisors, and staff members

to address scheduling concerns and resolve conflicts promptly.

4. Makes appropriate adjustments to employee schedules based on resident census

and other needs.

5. Posts schedule in advance and in accordance with departmental requirements.

Ensures scheduling matters are handled consistently and fairly.

6. Tracks and monitors staff attendance and performance metrics, such as punctuality

and overtime hours. Notifies supervisor of concerns, when appropriate

7. Ensures that worked hours, overtime hours, shift differential, bonus pay, paid time

off, bereavement, jury duty and department/unit transfers are appropriately

documented on the employee schedule and timecard. Assists with PBJ reporting, as

needed.

8. Identifies and communicates trends and areas for improvement and implement

strategies to optimize scheduling efficiency and staff satisfaction.

9. Provides training and support to staff members on scheduling procedures,

timekeeping systems, and relevant policies.

10. Collaborates with leadership to develop and manage the scheduling budget,

including forecasting staff needs, monitoring labor costs, and identifying

opportunities for cost savings based on current census.

11. Proactively identify opportunities to streamline scheduling processes, enhance

communication channels and improve overall operational effectiveness.

12. Performs other duties as assigned.

JOB QUALIFICATIONS

Required: high school diploma or GED equivalent, at least three years of experience in staff scheduling or relevant experience and prior experience using scheduling software and

Preferred: Qualified Medication Aide, associate or bachelor’s degree in healthcare or related field and prior experience in a healthcare or senior living setting.

Job Type: Full-time

Pay: From $51,480.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Ability to Commute:

• Indianapolis, IN 46236 (Required)

Ability to Relocate:

• Indianapolis, IN 46236: Relocate before starting work (Required)

Work Location: In person

Salary : $51,480