Accounting Specialist

Job Summary:

Responsible for the council’s bookkeeping functions including bank deposits, bank reconciliations, cash receipts and disbursements, all through the council’s record keeping system to ensure the proper recording of all council transactions relating to the receiving, disbursement or handling of funds. All of this is in accordance with generally accepted accounting principles. Process payroll and expense checks, expedite payables in an orderly and timely basis. Maintain all related accounts payables, receivables and inventory records of the council including reporting of financial information in accordance with GAAP and specific council policies.

Essential Functions:

• Review all invoices and pay bills, secure approvals and/or authorization to pay to ensure proper accounting of funds.
• Review all quarterly and annual payroll tax returns.
• Reconcile all bank accounts on a monthly basis.
• Prepare a monthly operating statement, fund balance statement, and year-round camping statement.
• Verify and pay all expense reports in accordance with proper accounting, pending the approval of the Scout Executive.
• Prepare all budget development information.
• Coordinate annual audit, including assisting in preparing necessary analyses and schedules as requested by the council auditors.
• Responsible for petty cash and revolving funds.
• Ensure that all required reports to local, state, and federal governments are submitted in a timely manner (i.e., sales tax reports, 941’s, city tax).
• Accurate and timely recording of financial transactions and related general ledger.
• With the assistance of the Scout Executive, record the approved annual operating budgets in the general ledger system. Facilitate the budget planning process by providing the necessary financial data as required.
• Maintain business office files for invoices, bank statements and insurance policies, and other business records of the council.
• Make all adjustments on personnel record and process payroll, and generate reports for each pay period.
• Call or write letters for returned checks and collect as necessary.
• Maintain purchase order system.
• Balance Trading Post register daily to Sellwise, prepare daily cash deposits and cash status reports.
• Activate wire transfers between banks and/or accounts.
• Reconcile monthly computer reports on accounts payable, cash receipts, and liability accounts.

Other Related Activities:

• Maintain current master lists of all inventories shown on the general ledger.
• Maintain general insurance files.
• Maintain fixed assets schedule, pre-paids, and balance to general ledger.
• prepare daily bank deposits.
• Complete other duties as assigned by the Scout Executive.

Job Type: Full-time

Pay: $19.50 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Microsoft Excel: 1 year (Preferred)

Work Location: In person

Salary : $20