What are the responsibilities and job description for the Administrative Specialist position at WeStreet Federal Credit Union?
- Co-manage executives calendar/schedule; schedule and organize activities such as meetings and travel.
- Initiate and respond to executive correspondence while maintaining confidential and non-routine information.
- Reconcile/process expense reports and credit card receipts.
- Create spreadsheets, proposals, and presentations, including any needed research.
- Attend various committee meetings, prepare meeting packets/materials, and take minutes.
- Act as a liaison with other departments and outside agencies for the executive-level staff.
- Work independently and together within a team on special non-recurring and ongoing projects.
- Inventory, monitor and purchase office supplies for the executive team.
- Keep boardroom and executive kitchen organized and stocked with required refreshments and supplies.
- Must comply with applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.
- Performs other duties as assigned.
SKILLS AND COMPETENCIES
- Strong oral and written communications skills required; ability to interpret, create and present information/correspondences effectively.
- Organized and detail oriented, with firm time management skills; able to balance multiple priorities, working within deadlines.
- Advanced proficiency in the use of Windows and Microsoft Office based programs, including Outlook, Word, Excel, and PowerPoint.
- Able to interface with employees and external contacts, building and maintaining positive and effective working relationships; positive customer service and interpersonal skills.
- Solid problem-solving skills; ability to analyze situations and stick with problem until solution is found.
- Able to work independently and exercise good judgment, initiative, tact and professionalism in representing WeStreet with members, managers, staff and vendors.
- Takes initiative and follows through on projects.
- Ability to improve, update and manage databases and files in an organized manor, as well as complete research requests.
