Administrative and Marketing Coordinator

StageBio (www.stagebio.com) is a leading global provider of GLP-compliant clinical research and preclinical necropsy, histology, pathology, image analysis and specimen archiving services for the biopharmaceutical, medical device and contract research industries. In addition to a GLP/GCLP-compliant lab facility in Germany, we operate locations in MD and VA, with continued investment in facility and technology infrastructure planned to meet the demand for high-quality histopathology services. A growing team of board-certified Veterinary Pathologists, as well as over 50 laboratory technicians, are employed supporting our unified international commitment to quality, scientific integrity and client satisfaction.

StageBio is seeking a full-time Administrative and Marketing Coordinator to join our team in Frederick, MD.

Primary Responsibilities Include:

• Provide administrative support for the senior leadership team with focus on Operations and facility support, Human Resources, IT, and others as needed
• Plan and coordinate the administrative elements of StageBio participation in trade shows and marketing events
• Prioritize inquiries and requests while troubleshooting conflicts, make judgements and recommendations to ensure smooth day-to-day engagements
• Provide calendar support for CEO
• Assist Project Leaders with obtaining permits, to include USDA APHIS and CITES, as needed
• Maintain record keeping of all business licensing: local, state, and federal
• Order company supplies from Amazon, Costco, Staples, and applicable vendors for sites and offsite staff; maintain onsite inventory
• Open, file, and distribute mail for the Frederick, MD facility daily, as needed
• Answer the main company telephone number, transfer calls to appropriate personnel, and manage the main company voicemail
• Onsite duties include greeting guests, preparing for client visits, audit visits and any others as needed
• Act as trusted go-to person for completion of special projects on behalf of leadership team
  
  

Requirements:

• Demonstrated administrative ability, including knowledge of and experience with planning, scheduling, reporting, managing inventory, and corresponding, in a professional office setting
• Excellent customer service skills and must maintain positive, professional rapport with clients, employees, and vendors
• Excellent verbal and written communication skills
• A demonstrated commitment to high professional ethical standards in a diverse workplace
• Ability to establish and maintain trusted professional working relationships, both internally and externally
• Strong analytical and problem-solving skills, and a high-level of resourcefulness, including persistence and diligence in finding solutions and resolving issues
• Ability to function well in a fast-paced environment
• Proficient with Microsoft Office Suite, databases, and other related software
  
  

Education:

• Minimum of 5 years of experience in an administrative role
• Familiarity with preclinical study protocols and histology laboratory paperwork preferred
• High school diploma or GED
  
  

StageBio offers a comprehensive benefits package that includes employer sponsored health insurance, short-term and long-term disability, AD&D, life insurance for employees and dependents, flexible paid time off, 401(k) with match, and paid standard and floating holidays. Salary is commensurate with experience. StageBio is an equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, national origin, disability, or status as a protected veteran.

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