Executive Assistant

Position Summary

The Executive Assistant to the Chief Risk & Trade Officer is a pivotal role providing high-level executive support in a one-on-one working relationship. This position demands exceptional organizational skills, strong time management, and the ability to act independently while maintaining confidentiality. Key responsibilities include managing the Chief Risk & Trade Officer's calendar, coordinating complex travel plans, preparing detailed reports, overseeing personal and family scheduling, and optimizing workflows. Success in this role requires a proactive, adaptable, and detail-oriented individual who thrives in a high-demand, fast-paced environment.

Duties & Responsibilities

• Manage and coordinate the Chief Risk & Trade Officer's professional and personal schedules, including complex multi-time-zone calls and global team communication.
• Serve as the Chief Risk & Trade Officer's “gatekeeper” and “gateway,” ensuring their schedule is adhered to while creating win-win opportunities for access to their time.
• Oversee all aspects of travel logistics, from booking flights and accommodations to cost optimization and scheduling.
• Facilitate seamless communication between the Chief Risk & Trade Officer and global teams.
• Organize and manage information from the Chief Risk & Trade Officer's inboxes, aligning priorities and handling sensitive, high stakes matters with discretion.
• Assist with financial tasks, including managing expenses, reviewing financial statements, and classifying expenses for the month.
• Develop and lead special projects that impact the organization and align with strategic objectives.
• Anticipate and resolve conflicts in scheduling, prioritize tasks, and ensure deadlines are achieved.
• Prepare correspondence, briefings, presentations, and other materials on behalf of the Chief Risk & Trade Officer.
• Utilize AI platforms and office productivity tools to streamline operations and enhance efficiency.
• Maintain strict confidentiality regarding company and personal information.
• Performs other job duties as assigned.

Qualifications & Requirements

• 5–10 years supporting C-level executives.
• Exceptional organization and multitasking abilities.
• Expertise in managing calendars and schedules for global teams across time zones.
• Strong written and verbal communication skills.
• High drive and productivity, with a focus on precision and attention to detail.
• Demonstrated ability to manage complex global travel itineraries and logistical challenges.
• Proficiency in AI platforms and tools such as Microsoft Office Suite and Adobe Acrobat.
• Adaptability, positivity, and the ability to build and nurture relationships.
• Financial acumen, including the ability to analyze and organize financial documents.

Document does not necessarily include all essential job functions.