What are the responsibilities and job description for the Benefits Coordinator position at Westwood Country Club?
Job Description
Job Description
Benefits Coordinator
Reports to : HR Manager and Director of Human Resources
Position Summary :
The Benefits Coordinator is responsible for the administration and management of employee benefits programs, ensuring compliance with regulations and providing exceptional support to employees. This role works closely with the HR Manager to oversee benefits enrollment, audits, and employee inquiries while maintaining confidentiality and accuracy.
Key Responsibilities : Benefits Administration :
Administer group benefits programs, including Medical, Dental, Vision, 401(k), FSA, HSA, COBRA, and other employee benefits.
Manage benefits enrollment, open enrollment periods, and employee eligibility tracking.
Ensure compliance with ACA, ERISA, HIPAA, and other benefits-related regulations.
Audit monthly insurance premiums and manage COBRA eligibility and processing.
Payroll & Compliance Support :
Collaborate with payroll to ensure accurate benefits deductions and payroll processing.
Maintain compliance with wage and hour laws, tax filings, and reporting requirements.
Assist with audits and compliance reviews related to benefits administration.
Employee Support & Engagement :
Serve as the primary contact for employee benefits inquiries and issue resolution.
Conduct benefits orientations and provide ongoing benefits education to employees.
Assist employees with leave requests, FMLA, ADA accommodations, and disability benefits.
Work with vendors and brokers to optimize benefit offerings and manage renewals.
HRIS & Record-Keeping :
Maintain accurate benefits records within ADP Workforce Now.
Process benefits-related changes in HRIS and ensure accurate data management.
Generate reports and analytics related to benefits utilization and cost management.
Requirements :
Experience : 3 years of experience in benefits administration.
Technical Skills : Proficiency in ADP Workforce Now and Microsoft Office Suite, especially Excel.
Knowledge : Strong understanding of employee benefits, compliance regulations, and HR best practices.
Communication : Excellent verbal and written communication skills with a strong customer service focus.
Organization : Strong attention to detail and ability to manage multiple tasks effectively.
Language : Spanish bilingual is a plus.
Education : High school diploma or GED required; additional HR certification or coursework preferred.
Physical Demands :
This position involves standard office activities, including sitting, standing, walking, bending, and lifting up to 50 pounds.
Accommodation for Disabilities :
The company is committed to providing reasonable accommodations in accordance with the Americans with Disabilities Act (ADA).
Equal Employment Opportunity (EEO) Statement :
The company is an equal opportunity employer and encourages applications from individuals of all backgrounds, regardless of race, color, gender, sexual orientation, disability, or any other status protected by law.
Background Checks & Drug-Free Workplace :
Employment is contingent upon successful completion of a background check and, if required, a drug screening.
Limitations & Disclaimer :
This job description outlines general responsibilities and requirements but is not exhaustive. Duties may be adjusted as needed to support business operations. Employment is at-will and may be terminated by either party at any time, with or without cause, in compliance with applicable laws.
