Human Resources Generalist and Payroll Administrator

This Is a Broad And Critical Role Responsible For

• Managing and administering payroll, benefits and various human resource programs
• Collaborating with stakeholders to ensure accurate and timely payroll and benefit processing while adhering to relevant regulations and internal policies
• Serving as the primary point of contact for employee payroll and benefit inquiries
• Ensuring that WFYI’s human resource information systems contain accurate information and run smoothly and efficiently
• Providing backup support for all other general HR duties
  
  

Essential Functions And Responsibilities

To be successful in this role, an individual must be able to perform in a satisfactory manner the essential functions and responsibilities listed below. 

HR Payroll Administration

• Responsible for accurate, consistent and timely end-to-end payroll processing
• Monitors and reviews timesheets and other payroll-related documents to identify and resolve discrepancies or issues
• Inputs and processes employee information, including hiring and termination information and salary changes, employee deductions and withholdings
• Manage employee garnishments, workers compensation and unemployment and similar claims
• Runs and reconciles payrolls
• Ensures payroll and benefit inquiries receive timely accurate responses
• Prepares and processes various payroll and benefit related payments
• Conducts periodic HRIS system audits for data accuracy, compliance with various stakeholder requirements and prepares reports and makes recommendations based on findings
• Prepares basic and customized payroll and benefit reports, including reports for finance and accounting, departmental management review and regulatory reporting such as those needed for the Corporation for Public Broadcasting and the FCC
• Stays up to date regarding relevant payroll and benefit laws, regulations, and industry best practices to ensure compliance and make recommendations based on findings 
• Closely collaborates with the finance and accounting department to ensure accurate recording and reporting of payroll and benefit related transactions ensuring data integrity of the transactions
  
  

HR Generalist Functions

• Ensures human resource inquiries receive timely accurate responses, including shared inboxes
• Collects, prepares, and submits employee information to comply with specific government and grant-related reporting requirements (e.g., EEOC, HIPAA, OSHA, EPA, ADA, FCC, CPB, IRS, etc.); partners with others in the organization as necessary to ensure all reporting needs are met timely
• Coordinates responses to federal/state/local regulatory agencies and benefit providers (e.g., IWD, EEOC, DOL, WC Audits), ensuring accurate, consistent and timely reporting is being provided
• Conducts and participates in WFYI audit processes and provides accurate, consistent and timely responses and reporting
• Informs the Director of Human Resources and or the CFO of any known or suspected compliance violations related to WFYI policies, procedures, laws, standards, and government regulations
• Provides annual enrollment support and promptly responds to benefit-related questions with accurate answers, including leave management responsibilities
• Provides backup whenever needed for all general HR duties, specifically including WFYI’s recruitment and retention HR Generalist
  
  

Other Functions & Responsibilities 

• Assists with recruitment and retention initiatives, including
• intern and volunteer programs
• job fairs
• job postings
• candidate screening
• interviewing
• onboarding
• offboarding
• Assists in the management of employee workplace relationships, includes timely responses to address employee and management concerns
• Assists in providing guidance, support, and training to managers and employees regarding payroll and benefit matters
• Assists in the development and implementation of effective relevant human resource goals and objectives and related budgets (departmental and organization wide)
• Assists with employee relations activities, including
• culture initiatives
• best place to work
• inclusion, diversity, and equity
• employment engagement
• recreation and morale committee activities
• staff meetings
• Assists with scheduling for human resource activities
• Assists with ongoing research into emerging human resource trends, issues, and best practices
• Assists with periodic internal HRIS audits reviewing for data accuracy and completeness, compliance with various stakeholder requirements and prepares reports and makes recommendations based on findings
• Performs all other duties as assigned
  

Education And/Or Experience

To perform this job successfully, an individual must have the following education and/or experience unless otherwise noted.

Required

• Bachelor’s degree in human resources or related field
• Experience in payroll and benefit administration, and vendor management
• Experience in using HRIS software
• And/or equivalent experience or any equivalent combination of education, training, and experience that provides the requisite knowledge, skills, and abilities necessary to successfully perform the essential job functions of this position
  
  

Highly Desirable

• One to three years of UKG Ready experience
• One to three years of talent and retention experience
• Experience with human resource policy creation
• SHRM-SCP/SHRM-CP or PHR/SPHR designation and/or other Payroll Certifications
  
  

Knowledge, Skills, And Abilities

The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily.

Knowledge Of

• Knowledge of human resource fundamentals, including
• Knowledge of payroll processes, taxation, and regulatory compliance
• Knowledge of HRIS system fundamentals
  
  

Skills In

• Employee payroll and benefit management
• Positive Interpersonal interactions
• Time management
• Verbal/written communication
• Technology systems
• HRIS systems
• Microsoft Office Suite (Excel, Word, PowerPoint, Teams)
  
  

Ability To

• Adapt, bend and flex in a fast-paced ever-changing environment
• Complete work at agreed-upon deadlines including the ability to prioritize and manage tasks efficiently and effectively
• Effectively communicate and interact with and motivate individuals and groups, includes being highly skilled with verbal/written communications and interpersonal interactions
• Excellent attention to detail and accuracy, with a focus on meticulous record- keeping
• Focus on details, handle multiple tasks, and remain highly organized in a fast-paced environment
• Learn and grasp industry-related regulatory requirements
• Maintain confidentiality and handle sensitive information with discretion
• Make recommendations to effectively solve problems, consistent with standards, practices, policies, procedures, regulations, and/or government law
• Manage and analyze employee data accurately
• Strong analytical skills with the ability to interpret and manipulate large data sets
• Work independently