Payroll Specialist

WGA is an award-winning Texas-based professional engineering and consulting firm founded in 2007, and has experienced steady growth in a competitive market. This expansion is a result of our strong commitment to our clients providing them with the highest quality of work and service. From large-scale industrial projects to preliminary feasibility studies, our goal is to provide value through creative and cost-effective design solutions. We currently have 4 locations across Texas and growing: Houston, The Woodlands, Austin and San Antonio

We are seeking a meticulous and experienced Payroll Specialist to manage all aspects of payroll processing for our employees. The Payroll Specialist will be responsible for ensuring accurate and timely payroll, handling payroll-related inquiries, and ensuring compliance with all relevant laws and regulations. This role is critical to maintaining employee satisfaction and operational efficiency within our growing engineering firm.

Payroll Processing

• Manage end-to-end payroll processing for all employees, including data entry, validation, and reconciliation.
• Calculate wages, overtime, deductions, bonuses, and other forms of compensation.
• Ensure payroll is processed accurately and on time in accordance with company policies and legal requirements.
• Optimization and documentation of payroll processes for streamlining efficiency.

Payroll Compliance

• Stay updated on changes in payroll laws and regulations, ensuring compliance with federal, state, and local requirements.
• Prepare and submit payroll tax filings, including quarterly and annual reports.
• Handle garnishments, tax levies, and other payroll deductions as required by law.

Employee Records Management

• Maintain accurate payroll records, including employee timekeeping, wage adjustments, and benefits deductions.
• Ensure confidentiality and security of payroll data.

Benefits & Deductions Administration

• Coordinate payroll-related aspects of employee benefits, including health insurance, retirement plans, and other voluntary deductions.
• Process benefit changes, enrollments, and terminations in the payroll system.

Payroll Reporting

• Generate and distribute payroll reports, including earnings statements, payroll summaries, and labor cost analyses.
• Provide payroll data and analysis to finance and HR teams as needed.

Employee Support

• Respond to employee inquiries regarding payroll, timekeeping, and deductions in a timely and professional manner.
• Resolve payroll discrepancies by collecting and analyzing information.

Auditing & Reconciliation

• Perform regular audits of payroll data to ensure accuracy and compliance.
• Reconcile payroll-related accounts, including expense reports, benefits, taxes, and other deductions.

Expense Reporting & Reconciliation

• Manage employee expense reporting process, ensuring accuracy and timely reimbursement through the payroll platform.
• Process and reconcile corporate expenses.

System Management

• Ensure accurate data management and integration within the HRIS.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field (or equivalent experience).
• 3 years of experience in payroll processing, preferably within the civil engineering, construction, or related industry.
• Strong knowledge of payroll practices, tax regulations, and labor laws.
• Proficiency in payroll software (Paycom, Ajera) and Microsoft Office Suite, especially Excel.
• Excellent attention to detail and accuracy in data entry and reporting.
• Strong analytical and problem-solving skills.
• Ability to handle sensitive information with confidentiality and professionalism.
• Excellent communication and interpersonal skills.

EEO STATEMENT

WGA, LLC is committed to providing equal opportunity to all qualified applicants and its employees. The Company strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex, gender, sexual orientation, citizenship status, protected activity or any other status or classification protected by applicable federal, state, and/or local laws.

NOTICE TO THIRD PARTY AGENCIES: Please note that WGA, LLC does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, WGA, LLC will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, WGA, LLC explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of WGA, LLC.