Logistics Coordinator and Inventory Control Specialist

Role and Responsibilities

A successful candidate represents these traits:·

Be flexible - This is a dynamic industry, and we learn something new every day.

Problem-solve - Focus on solutions to any problems.

Communicate and be a team - Speak up, tap into talent, and help the team succeed together

Own your responsibilities – Find innovative, or unorthodox, ways to solve issues and improve processes and quality of services.

Responsibilities:

Logistics Coordination:

• Study and understand our commodities and customers to provide the higheststandard of service using various platforms: email, phone, apps, WMS system;
• Process orders, forms, and requests on inbound and outbound shipments and resolve errors with a sense of urgency as this is a just-in-time (JIT) shipping experience for our client;
• Coordinate transportation providers, prompt movement of shipments, and special shipping arrangements accurately, including proper shipping paperwork for truck drivers, as well UPS and FedEx carriers;
• Keep records of customer interactions, transactions, request and communicate and coordinate with teams as necessary;
• Act as a ‘Client-First’ advocate, and trouble-shoot resolutions to best serve the customer and meet business goals;
• Answer all phones and emails, prioritize client and vender requests and coordinate with warehouse teams for solutions;
• Clearly communicate client needs, or change-requests as needed, to all affected teams;
• Accurate data entry, and invoicing utilizing WMS system;
• Effective communication skills required for success;
• Supervise receiving, input receiving data and container information into WMS System;
• Monitor inventory status in the system, coordinate with Production Leads for any possible inventory discrepancies;
• Ad Hoc tasks assigned by Warehouse Supervisor and Operations Manager;

Inventory Control:

1. Inventory Management:

• Assume ownership of warehouse inventory counts.
• Maintain accurate and up-to-date inventory records in the warehouse management system (WMS).
• Perform data entry and ensure all inventory transactions are accurately recorded.
• Monitor inventory levels and notify management of low stock items.
• Monitor inbound and outbound orders and perform random inspection/count for accuracy

2. Cycle Counting:

• Conduct regular monthly cycle counts.
• Reconcile cycle count results with inventory records.
• Report discrepancies to Warehouse Supervisor and General Manager with suggested solutions
• Investigate and resolve inventory discrepancies identified during cycle counts.
• Implement corrective actions to prevent future discrepancies.

3. Inventory Audits:

• Assist in planning and executing periodic physical inventory audits.
• Support external and internal audit processes by providing necessary documentation and explanations.
• Identify obsolete inventory and determine how to best remove it.

4. Inventory Control:

• Develop and implement inventory control procedures to ensure the integrity of inventory data.
• Monitor inventory movements and ensure proper documentation and tracking.
• Identify and address any issues related to inventory control, such as damaged or flawed/non-conforming stock.

5. Reporting:

• Generate and analyze inventory reports to identify trends and areas for improvement.
• Provide regular inventory status updates to management.

6. Coordination and Communication:

• Collaborate with warehouse staff to ensure accurate order fulfillment and inventory management.
• Communicate with other departments, such as warehouse supervisor and logistics coordinator, to coordinate inventory needs and resolve issues.
• Train warehouse staff on inventory control procedures and best practices.

7. Compliance:

• Ensure compliance with company policies, procedures, and safety regulations.
• Maintain a clean and organized work environment.

8. Continuous Improvement:

• Identify opportunities for process improvements and implement changes to enhance inventory accuracy and efficiency.
• Stay updated on industry best practices and emerging trends in inventory management.

Ad Hoc tasks assigned by Warehouse Supervisor and Management

Required Qualifications, Skills and Education

• College Degree preferred.
• Strong knowledge and experience with Microsoft Office Suite (Excel, Word, Outlook).
• Experience in logistics, shipping, or receiving.
• Strong diligence and accuracy
• Ability to multi-task, effectively adapt to changes and thrive in a fast-paced

environment.

• Critical thinking and problem-solving abilities
• Experience in data analysis and excellent mathematical skills
• Experience with standard logistics documents. (Bill of Lading, Warehouse tickets)
• Basic understanding, knowledge, or experience in handling & securing of logistic

shipments

• Desire to Learn and Collaborate with Creativity and Flexibility