What are the responsibilities and job description for the Project Associate position at Whataburger?
Welcome to Whataburger Careers!
This position supports the project planning, execution and documentation of Restaurant Production projects. Works directly with the project team on the day-to-day operational aspects of each project’s scope, risk, and budget, while ensuring all documents are current, completed, and updated daily in the project management system Microsoft Project Server. Additionally, the Project Administrator assumes project tasks and provides updates in the absence of the Project Manager.
Total Rewards
This position supports the project planning, execution and documentation of Restaurant Production projects. Works directly with the project team on the day-to-day operational aspects of each project’s scope, risk, and budget, while ensuring all documents are current, completed, and updated daily in the project management system Microsoft Project Server. Additionally, the Project Administrator assumes project tasks and provides updates in the absence of the Project Manager.
Total Rewards
- Competitive Weekly Pay
- Bonus Program with 250% Upside Potential
- Performance for Pay Program – Eligibility to Receive a Pay Increase Once a Year, Based on Performance
- Opportunities for Career Development and Growth
- Healthcare and Life Insurance Benefits
- Paid Time Off - 5 Weeks on Day 1
- Flex Weeks - Remote Work Arrangement
- Paid Corporate Holidays
- 401(k) Savings Plan with a Competitive Company Match
- Paid Parental Leave – Subject to Eligibility Requirements
- Short-Term Disability
- Long-Term Disability
- Scholarship Program - You and Your Dependents are Eligible!
- Whataburger Family Foundation (Hardship Grant Assistance)
- Discounted Meals For You and a Guest
- Wireless Service Discounts
- Computer & Software Discounts
- Fitness / Gym Discounts
- Awards and Recognition For All You Do
- Retirement Celebration Program
- Accountable and responsible for ongoing project updates and communication between the functional Directors/Managers, Project Managers and special project teams.
- Monitors project scope, and supports Project Manager regarding scheduling, budgeting and reporting deviations in order to stay on project course.
- Prepares and presents at restaurant production team meetings and prepares Support System, Flying W, A Frame, BIC, and Strategy Council meetings.
- Anticipates project delays and recommends solutions to the Project Manager to adjust expectations, schedules and resources to stay on course.
- Manages and maintains the RPS Quarterly Planning timeline which identifies the meeting execution strategy the team works against and the timing of deliverables.
- Manages SRM ticket process for requests and completion of items
- Prepares Support System, Flying W, A Frame, BIC, and Strategy Council meetings artifacts for department.
- Maintains processes and documents change requests. Documents appropriate updates in Project Server (Workbook and RIDA). Prepares materials for status updates and briefings.
- Monitors business integration and transition efforts to RTB/Warranty.
- Coordinates preparation of deliverable materials with the Restaurant Production Manager and Director and Project Managers.
- Closely coordinates and controls project change requests with functional users.
- Manages recorded Project RIDA’s for the PM’s to ensure completion by the assigned family member
- Actively engages with all parties to ensure quality of data, communications and reports
- Reviews project budgets for accuracy and works issues with Finance and Project Manager that are identified that need to be resolved
- Responsible for due diligence analysis for vendor selection and for controlling the integrity of invoice and actual work performed.
- Prepares and coordinates project budget reporting.
- Collaborates with Project Managers and Director within the Restaurant Production Project Portfolio to ensure best use of resources.
- Communicates risks, issues or opportunities that cannot be resolved or acted upon at the Project level.
- Assumes additional responsibilities as assigned.
- Associates degree required or equivalent work experience
- 0-6 months experience preferably in restaurant industry
- Proficiency in MS Office Word, Microsoft Project, Microsoft Project Server, Excel, Outlook and PowerPoint, and JD Edwards
- Proficiency in Google Sketch up and Solid Works preferred
- Familiarity with Restaurant Operating, Back of House, and Point of Sales systems desired
- Familiarity with Project Management Institute standards preferred.
- Project Management Certification preferred
- Must be able to work the normal business hours as set by management for the team that Family Member supports
- Must be able to report to work timely and work both the times of day and total hours per week required as set by management
- Must be able to work overtime occasionally when requested and approved by management
- Some travel may be required
