What are the responsibilities and job description for the Clerk IV - Medical Examiner's Office position at Whatcom County, WA?
Summary
The Whatcom County Medical Examiner's Office is recruiting for the position of Clerk IV. This administrative support position is pivotal to the success of the department, providing front line customer service as well as complex and diverse office, bookkeeping, clerical and secretarial support functions to contribute to the efficient operations of the Medical Examiner’s Office.
Essential duties include:
Assisting the public with a variety of inquiries, including grieving, angry, and emotionally distraught people. Explaining procedures, necessary forms and provides accurate information in order to assist them.
Performing day to day financial transactions in compliance with financial policies and procedures, including verifying, inputting, posting and recording accounts receivable and accounts payable data into the general ledger. Maintaining department accounts payable records including purchase orders, contract payments, and interfund transfers. Processing department payroll.
Ordering, inventorying, maintaining, and distributing supplies, equipment and materials; and making arrangements for equipment maintenance and repairs, as assigned.
Ensuring department activities are properly documented in the case management system. Maintaining filing systems and assists with records retention. Complying with records management policies, including archiving, following retention schedules, and retrieving records from the Records Center.
Coordinating with funeral homes for the release of human remains.
Preparing and submitting death certificates and affidavits of correction to the state Department of Health. Requesting final death certificates from County’s vital records office.
Assisting with budget preparation and monitoring, as assigned.
Work Location: 1500 State Street, Bellingham.Supervisor: Operations Manager
Work Hours: Monday - Friday, 8:30 am - 5:00 pm
Qualifications
High school diploma or GED;
3 years of progressively responsible office, bookkeeping, clerical and/or secretarial experience, including customer reception, computer data entry and document preparation, filing and recordkeeping;
Of the three years of required experience, at least one year must have been in a public-facing office environment working with highly sensitive or confidential information.
At its sole discretion, Whatcom County may consider combinations of education, experience, certifications, and training in lieu of specifically required qualifications contained herein.
