Head of Operations Management

Job Title: Development Operations Administrator

The Development Operations Administrator plays a vital role in managing the Development budget, human resources, and other operational functions while providing administrative and donor support to the Development Team.

This is a full-time position requiring 40 hours of work per week for 12 months of the year, with a salary range of $22-$24 per hour.

Key Responsibilities:

• Manage office processes, policies, and communication to ensure staff have the necessary tools to execute their job functions effectively.
• Create and submit Oracle expense reports, request purchase orders, and provide Oracle training updates for the Development team.
• Support donor engagement needs in collaboration with Donor Relations and other departments as needed, including donor mailings and stocking and distributing marketing materials (print and electronic).
• Manage the Development budget.
• Oversee office space and technology needs, including issuing work orders and ordering supplies.
• Create and track CDO written gift acknowledgements and collaborate with Donor Relations regarding Regional Director donor acknowledgements/mailings.
• Plan department meetings, work retreats, training sessions, and staff events in collaboration with departmental staff.
• Coordinate telephone coverage and office supply inventory in office and storage room areas.
• Generate monthly CRM reports and update metrics as needed.
• Provide direct support to the CDO and Human Resources during job searches for Development.
• Manage and coordinate Development Outlook calendars.

Requirements:

• Bachelor's degree preferred.
• A minimum of four years of administrative support experience preferred.
• Proficient in Microsoft Office (specifically Outlook and Excel).
• Ability to handle confidential information with discernment.
• Ability to organize and multi-task in a fast-paced office setting.

Campus Community:

As a Christ-centered community, Wheaton College faculty and staff must affirm the College's Statement of Faith as expressing their own theological convictions and agree to live by the moral standards in Wheaton's Community Covenant. We also support the Christ-Centered Diversity Commitment, which highlights our desire to treat all individuals as equal image-bearers of Jesus Christ through diversity, inclusion, justice, and unity.

Salary : $22 - $24