What are the responsibilities and job description for the Accounts Payable Clerk position at WHEATSVILLE CO-OP?
Job Details
Description
Do you have a passion for working with people and natural foods? Come join our team at Wheatsville!
To aid Wheatsville in its mission to be the Friendliest Store in Town by providing exceptional internal customer service to all Wheatsville staff. Assist and support the finance team in ensuring fiscal responsibility in company operations through accurate and efficient invoice data entry and check printing.
About Us: Wheatsville Food Co-op is proud to have been serving the central Austin community since 1976. Starting with a group of unpaid volunteers affectionately known as “the turn-ups”, Wheatsville has sought to provide access to quality, sustainable food sources and be the heart of the community from our early days on Guadalupe to our expansion on South Lamar in 2013. We are dedicated to providing an open and inclusive space for customers and coworkers alike.
Benefits include but are not limited to an employee discount, paid time off, a bike to work program, 401K matching and (for full time employees) health, vision, dental, life, and disability insurance.
Qualifications
POSITION RESPONSIBILITIES:
- Check invoices for proper authorization-to-pay, accurate extensions, department assignments, pending credit information, and available discounts
- Maintain procedures that eliminate duplicate invoices
- Post invoices and credits to correct accounting period in Sage 100
- Pay invoices in a timely manner, being aware of vendor terms, and discounts available
- Print, reconcile and mail vendor checks
- Prepare and reconcile check registers promptly
- Process UNFI invoices and remittance advices
- Process and scan LBMX draft invoices
- Process Fintech invoice and credit card invoices
- Maintain current documentation of procedures for all aspects of the A/P position
- Inform management of all irregularities or trends that might affect the business
- Work with management to solve problems and improve procedures
- Maintain good relations with all vendors, outside contacts, buyers, managers and coworkers
- Other tasks as assigned by management
PHYSICAL DEMANDS:
- Ability to work in an office environment with moderate noise including but not limited to: computers, printers, paging, telephones and human voices
ESSENTIAL SKILLS AND EXPERIENCE:
- Computer literacy, data entry, 10-key and Excel experience
- Organized, with excellent attention to detail
- Self-directed productivity within timelines
- Willingness and ability to maintain confidentiality in regard to financial and HR issues
*Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibility’s that are required of the employee for this job*
Salary : $19
