ADMINISTRATIVE ASSISTANT

WHY WHEDA? 

WHEDA serves Wisconsin residents and communities by working with others to provide creative financial and technical resources to stimulate and preserve affordable housing, small businesses, and agriculture.

WHEDA values Equity, Diversity, and Inclusion as part of our culture.

WHEDA employees participate in the State of Wisconsin benefit package (https://www.wheda.com/about-wheda/careers/benefits).  WHEDA offers an excellent benefits package that includes: Medical, Vision, and Dental Insurance, State Retirement plan; 457 Deferred Compensation, Group Term Life Insurance (and optional term life insurance for family members), Disability Insurance, paid sick leave, paid vacation time twenty eight (28) personal holiday hours, Twelve (12) paid legal holidays per year, tuition reimbursement program.

WHEDA is an equal opportunity and Affirmative Action employer seeking a diverse and talented workforce.  Veterans are also encouraged to apply. 

WHEDA has a hybrid work policy where certain employees may enjoy a remote work schedule, based on position and business needs. See more details below related to this specific position.

WHEDA is seeking a Administrative Assistant to join our Compliance Team in our Madison WI facility. 

SALARY: Hiring Range for this position is from $41,322 to $49,960 Annually. Offered Salary will be based on qualifications and internal pay equity.  WHEDA provides a competitive salary and WHEDA employees participate in the State of Wisconsin benefit package which includes retirement, health insurance and deferred compensation programs.  

POSITION OVERVIEW:

The Administrative Assistant position provides administrative and technical support for programs and staff in the Compliance department.

ESSENTIAL DUTIES: 

• Monitors and processes workflows related to affordable housing programs, with emphasis on activities related to Housing and Urban Development (HUD) contracts; assists with Tax Credit monitoring tasks and management review documents,
• Performs entity administration; maintains databases, spreadsheets, and systems to make sure all information is accurate.
• Scans and indexes documents into electronic systems.
•  Prepares, proofs, and edits documents, templates, labels, and forms; assists in developing presentation materials when needed.
• Participates in analysis of selecting/implementing new and existing software and formulating/modifying new and existing polices, programs, and procedures.
• Provides administrative support to other departments as needed.
• Performs or assists with other duties as assigned.

QUALIFICATIONS:

High School Diploma or G.E.D. AND 3 years of relevant experience; OR equivalent combination of education and experience.

KNOWLEDGE AND SKILLS:

• Proficiency with computer software, Microsoft Office, and the internet
• Data collection and research methods
• Database management principles
• Basic filing and recordkeeping principles
• Proofing and editing of written correspondence and presentation materials.
• Attention to detail, and ability to troubleshoot for process improvement.
• Customer service principles
• Excellent verbal and written communication skills
• Problem solving skills and ability to work under pressure.
• Successful prioritizing and management of work projects
• Maintains confidentiality related to internal/ external customers and any other information obtained in this role.

This position has a work schedule that will initially be 100% in-office. After training is complete, it is at the discretion of the direct manager when the employee may begin a hybrid work schedule. 

APPLICATION DEADLINE: This position will remain open until filled.  

Questions may be directed to whedahr@wheda.com.

This position is not eligible for a work-related immigration visa sponsorship.

We request you do not include a photo of yourself with your application for employment.  Any submitted will be removed prior to viewing by hiring leaders.  Thank you.

An Equal Opportunity Employer Operating Under an Affirmative Action Plan.