Executive Assistant

Executive Assistant

Employment Type: Direct Hire

Salary:

$85k-$115k

Location: Hybrid - Dallas, TX 75240

Will be onsite for meetings, setup meetings, presentations, etc.

Job Summary

We are currently seeking an Executive Assistant to the CEO to provide high-level administrative support. This will primarily be a remote role with some time spent at our corporate headquarters in Dallas, TX.

Executive Support:

• CEO and Executives are in Dallas
• Supporting CEO and working on other projects for the executives
• Supporting with travel (heavy international), expenses, calendars, liaison between business units, attending business reviews
• CEO travels a lot overseas. The current EA will handle most of it, but this person will pick up some of the work. Must be available after hours

Responsibilities

• Provide CEO support by managing calendars, setting up virtual and in-person meetings, managing travel, etc.
• Perform high-level administrative work using tools such as the full Microsoft Office and Adobe suite of products.
• Be proactive and take initiative to promote organizational success and facilitate effective team communications.
• Be the steward of highly confidential and non-routine information.
• Proofread communications for spelling, grammar, and layout, making appropriate changes.
• Assist with the development and creation of PowerPoint and Adobe presentations, letters, and other materials. Coordinate daily workflow to ensure deadlines are met.
• Monitor and communicate the progress of assignments; make adjustments when deviations in plans occur.
• Mail management and in-person events.
• Continually research and implement best practices for executive administrative protocols.

Qualifications

• 5 years of administrative support experience.
• College degree preferred.
• Excellent command of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook, etc.) and Adobe suite.
• Demonstrated track record of handling highly confidential information in a professional manner while using excellent judgment.
• Ability to communicate with individuals at all levels within the Company and with various business contacts outside of the Company in an articulate, professional manner.
• Proactive problem-solving skills.
• Ability to function in a team environment or independently with strong interpersonal skills.
• Ability to display self-initiative and assertiveness, and work without supervision on highly complex projects.
• Ability to prioritize and handle multiple tasks with attention to detail and excellent follow-up skills.
• Ability to make decisions in sensitive and sometimes critical areas and effectively communicate decisions to appropriate individuals.
• “Can-do” approach with a willingness to help the organization meet its objectives wherever needed.

Technical Requirements

• MUST be an expert in Excel, PowerPoint, Adobe, Adobe Sign, and Word.
• Must be technically savvy—good with technology (they are a technology company).
• Ability to quickly figure out new tools and systems.
• Preferred background in the Technology Industry or Data Space.