Senior Administrative Assistant

Job Title : Senior Administrative Assistant

Status : Direct Hire

Location : Tampa, FL 33602

Reports To : Senior Executive Assistant to CEO

We are seeking a highly organized and proactive Senior Administrative Assistant to support our clients' fast-paced Tampa office. This role involves providing comprehensive administrative assistance to 4 senior executives, ensuring smooth office operations. The ideal candidate is self-driven, detail-oriented, and able to prioritize tasks effectively in a dynamic work environment.

Key Responsibilities :

• Calendar Management : Coordinate complex meeting schedules, manage calendars, and handle all related correspondence and logistics.
• Office Administration : Oversee office supplies, new hire onboarding, large meeting catering, and pantry stocking.
• Document Proficiency : Demonstrate advanced proficiency with PowerPoint, Word, Excel, and Office 365, ensuring high attention to detail in proofreading and document processing.
• Event / Conference Management : Organize and manage events, including catering, IT coordination, and logistical support for successful meetings.
• Travel Arrangements : Assist in coordinating travel plans as needed.
• Technology Proficiency : Manage video conferencing setups, office equipment, and maintain a professional phone presence.
• Organizational Skills : Exhibit exceptional organizational, priority management, and time management abilities.
• Flexibility : Adapt to varying work hours, supporting senior team members based in Summit, NJ, and Tampa, FL.
• Backup Support : Provide backup assistance to the Senior Executive Assistant to the CEO as required.

Qualifications & Competencies :

Education and Experience :

Other Requirements :

Benefits : We offer a competitive benefits package, including medical, dental, life insurance, 401(k), and more.

If you are an adaptable, detail-oriented professional looking for a dynamic role with a growing company, apply today!