Foundation Outreach Coordinator

Foundation

Coupeville, WA

Non-Contract Hourly

Part-time, Days 8 hour, M-F

FTE 0.8

Posted 01/29/2025

Req # 16036

Work Location: Hybrid

WORK ARRANGEMENT

This hybrid position involves a mix of office work, community outreach, and event support. Regular travel within the local community is required.

Position Overview

The Outreach Coordinator for WhidbeyHealth Foundation plays a critical role in fostering community relationships, increasing awareness of the Foundation’s mission, and supporting fundraising efforts. This position is responsible for planning, coordinating and executing outreach initiatives, sponsorships, events, and campaigns that engage donors, volunteers, partners and the broader community.

Key Responsibilities

• Marketing and Communications
• Develop outreach materials such as brochures, newsletters, and social media content.
• Manage and update the Foundation’s website, ensuring content is current, accurate and engaging.
• Work with the Foundation team to create campaigns that enhance community awareness and support fundraising goals.
• Monitor and respond to inquiries from the public and stakeholders.
• Utilize online platforms for fundraising.
• Develop a strong fundraising message and materials to appeal to potential donors, increase brand awareness, and foster community interaction.
• Assist in content development for fundraising appeals and community engagement.
• Utilize analytics to measure and optimize digital marketing performance.
• Event Coordination
• Plan and execute Foundation events including the annual Gala and Golf Tournament.
• Coordinate all aspects of event logistics, including venue selection, catering, decorations, audiovisual needs and entertainment.
• Develop and manage event budgets, ensuring cost efficiency while maintaining a high standard of quality. Coordinate with Operations Coordinator.
• Oversee and manage the full volunteer retention cycle, including onboarding, engagement, recognition, and ongoing support, to ensure volunteers feel valued, motivated, and connected to the organization’s mission.
• Collaborate with sponsors, vendors, and community partners to ensure smooth event execution and fulfillment of agreements.
• Create and manage event timelines, ensuring all tasks and deadlines are met.
• Track and report on event performance metrics, including attendance, sponsorship outcomes, and financial results.
• Ensure post-event follow-ups, including donor acknowledgements, sponsor recognition, and internal debriefs to evaluate success and areas for improvement.
• Sponsorship Management
• Identify, cultivate, and secure sponsorship opportunities with local businesses, corporations and community partners.
• Develop customized sponsorship packages that align with sponsor goals and foundation needs.
• Maintain and strengthen relationships with sponsors through regular communication, recognition and post-event reporting.
• Develop and execute sponsorship strategies to ensure that 80-100% of event expenses are covered through sponsorship revenue.

Campaign Management

• With the team manages fundraising campaigns, both online and offline, and tracks and analyzes their performance.
• Plans, coordinates and executes campaigns or fundraising events to solicit donations—ensuring their success and alignment with organizational objectives.
  
  

Qualifications

• Bachelor's or associate degree in communications, public relations, nonprofit management, or a related field (or equivalent experience).
• 2 years of experience in community outreach, event coordination, or nonprofit work, preferably in healthcare.
• Exceptional interpersonal and communication skills, both written and verbal.
• Proven ability to manage multiple projects and meet deadlines.
• Proficiency in Microsoft Office, Wix, Canva, Donor Perfect, Qgiv, Bloomerang, and Constant Contact is a plus.
• Quick adaptability to new software and platforms.
• Ability to work collaboratively with cross-functional teams and independently.
• Ability to work evenings and weekends as needed for events or outreach activities.
  
  

PERSONAL ATTRIBUTES

• Passion for healthcare and community service.
• Creative thinker with a proactive approach to problem solving.
• Self-motivated with a positive disposition.
• Adaptability to multitask and ability to prioritize work independently or as a team player.
• Results-oriented with strong project management skills.
• Detail oriented and highly organized.
• Confidentiality is critical due to handling sensitive information related to finances of donors and HIPPA laws.
  
  

Benefit Information and Wage Transparancy: WhidbeyHealth Employees who work a 0.5 FTE or higher are categorized as, “benefit eligible”.

Click here for benefit information.

Wage Range: $28.091 - $42.743

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