What are the responsibilities and job description for the Accounts Payable Specialist/Administrative Assistant position at White Beeches Golf & Country Club?
Job description
Job Duties:
As an Accounts Payable/Administrative Assistant, you will be a vital part of our finance team, responsible for managing accounts payable processes and providing administrative support to the management staff.
· Receives invoices, ensures proper approval and coding following club policy; verifies appropriate invoice backup attached as required. Process and post to the Salesforces Accounting system
· Act as liaison between Department Heads and Vendors regarding invoices and other payable issues
· Prepare weekly payments for disbursement, and additional payments as necessary. Process checks register report for Positive Pay.
· Reconciliation of monthly credit card statements.
· Assists Controller in tracking invoices for ongoing capital projects, GL Codes for vendor analysis.
· Maintain vendor permanent files in an organized fashion with W9 taxpayer information, 1099 certificate of insurance, credit application, and applicable contracts.
· Ordering and maintaining office supplies inventory for Management Staff
· Assist Controller and General Manager with Monthly Board meetings agendas and minutes.
· An excellent communicator, strong basic Mathematical Skills both verbally and in writing.
· Analytical and problem-solving skills to fully address accounts payable issues.
· Familiarity accounting and accounts payable software programs.
· Proficient with Microsoft Word, Excel, and Outlook.
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k) matching after one-year of employment
- Dental insurance after 3-month employment
- Health insurance after 3-month employment
- Vision insurance after 3-month employment
- Paid time off (in accordance with employee handbook)
Physical Setting:
- Office
Schedule:
- Monday to Friday 9:00am-5:00pm - in office
Ability to Commute:
- Haworth, NJ 07641 (Required)
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
People with a criminal record are encouraged to apply
Work Location: In person