What are the responsibilities and job description for the Senior Inventory and Purchasing Specialist position at White Cap?
A position at White Cap isn’t your ordinary job. You’ll work in an exciting and diverse environment, meet interesting people, and have a variety of career opportunities.
The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.
Job Summary
Coordinates all rental activities in an assigned region. Supports telephone and walk-in customers with construction and industrial equipment rentals. Verifies that equipment is inspected before and after rental and ensures all equipment is ready for rental.
Preferred Qualifications
Essential Functions:
Re-Rent Management Process-
Issue Re-Rent PO's at the direction of Fleet Manager. Confirm and expedirdelivery and communicate incoming Re-Rent status by project to the CSR Team and Warehouse Manager.
Receive Re-Rent PO's in Abacus System. Generate "by job" Re-Rent information for CSR team to include in project
Review and Approve all (initial/continuing/return/final) invoices including credits.
Coordinate Re-Rent returns by issuing "negative" PO's. Work with warehouse manager to coordinate returns to vendors including freight coordination. Work with Vendors as needed to transfer Re-Rent to other Jobsite EPG projects as needed.
"Receive"/process negative PO's based on return credit invoices. Review and manage all open vative PO's until return counts and credits are received.
On direct return Re-Rent, confirm return counts with CSR for customer return processing.
Perform periodic "macro" Re-Rent reviews to confirm all materials are on active jobs or returned to vendor.
Cycle Count Process-
Work with Fleet Manager to establish quarterly focus and cycle count schedule (by items and categories). o Utilize Abacus to generate cycle count sheets for material in building. Perform Cycle Counts per Schedule by: o Locate all material in yard
"Freeze" movement in maintenance/cleaning areas to get accurate count of these materials. o Count all materials in yard, including "in process" material.
Reconcile "shipped not invoiced", "returns in process", and Re-Rent material in warehouse to determine final count.
Identify necessary adjustments with Fleet Manager.
Perform on demand cycle counts at direction of Fleet Manager.
Material Purchasing Process-
Facilitate and Process all fleet, special order, consumables, and supply purchasing including:
Issue PO's as directed by Fleet Manager. Inform requestors of any price and delivery issues. Work with warehouse to establish a solid receiving routine and train team in process.
Review packing list from warehouse receiver. Receive PO's in Abacus system. Resolve all packing list discrepancies with vendors, and ensure all GL codes are correct.
Work with accounting to resolve ail invoice/PO/packing list variances (price and quantities) so that vendor invoices can be properly processed.
Issue and facilitate material returns as necessary (quality and quantity issues). Follow up until project is either sotd or lost.
If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.
Functional Area Sales
Work Type On-Site
Recruiter Crangi, Kelli
Req ID WCJR-023765
White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and Affirmative Action Employer. White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.
The White Cap family is committed to Building Trust on Every Job. We do this by being deeply knowledgeable, fully capable, and always dependable, and our associates are the driving force behind this commitment.
Job Summary
Coordinates all rental activities in an assigned region. Supports telephone and walk-in customers with construction and industrial equipment rentals. Verifies that equipment is inspected before and after rental and ensures all equipment is ready for rental.
Preferred Qualifications
Essential Functions:
Re-Rent Management Process-
Issue Re-Rent PO's at the direction of Fleet Manager. Confirm and expedirdelivery and communicate incoming Re-Rent status by project to the CSR Team and Warehouse Manager.
Receive Re-Rent PO's in Abacus System. Generate "by job" Re-Rent information for CSR team to include in project
Review and Approve all (initial/continuing/return/final) invoices including credits.
Coordinate Re-Rent returns by issuing "negative" PO's. Work with warehouse manager to coordinate returns to vendors including freight coordination. Work with Vendors as needed to transfer Re-Rent to other Jobsite EPG projects as needed.
"Receive"/process negative PO's based on return credit invoices. Review and manage all open vative PO's until return counts and credits are received.
On direct return Re-Rent, confirm return counts with CSR for customer return processing.
Perform periodic "macro" Re-Rent reviews to confirm all materials are on active jobs or returned to vendor.
Cycle Count Process-
Work with Fleet Manager to establish quarterly focus and cycle count schedule (by items and categories). o Utilize Abacus to generate cycle count sheets for material in building. Perform Cycle Counts per Schedule by: o Locate all material in yard
"Freeze" movement in maintenance/cleaning areas to get accurate count of these materials. o Count all materials in yard, including "in process" material.
Reconcile "shipped not invoiced", "returns in process", and Re-Rent material in warehouse to determine final count.
Identify necessary adjustments with Fleet Manager.
Perform on demand cycle counts at direction of Fleet Manager.
Material Purchasing Process-
Facilitate and Process all fleet, special order, consumables, and supply purchasing including:
Issue PO's as directed by Fleet Manager. Inform requestors of any price and delivery issues. Work with warehouse to establish a solid receiving routine and train team in process.
Review packing list from warehouse receiver. Receive PO's in Abacus system. Resolve all packing list discrepancies with vendors, and ensure all GL codes are correct.
Work with accounting to resolve ail invoice/PO/packing list variances (price and quantities) so that vendor invoices can be properly processed.
Issue and facilitate material returns as necessary (quality and quantity issues). Follow up until project is either sotd or lost.
If you’re looking to play a role in building America, consider one of our open opportunities. We can’t wait to meet you.
Functional Area Sales
Work Type On-Site
Recruiter Crangi, Kelli
Req ID WCJR-023765
White Cap is an Equal Opportunity Minority/Female/Individuals with Disabilities/Protected Veteran and Affirmative Action Employer. White Cap considers for employment and hires qualified candidates without regard to age, race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law.
