What are the responsibilities and job description for the Advisor, Collaboration Services position at White & Case?
White & Case is an elite global law firm serving leading companies, financial institutions and governments worldwide. Our long history as an international firm means we are perfectly placed to help our clients resolve their most complex legal challenges wherever they may be.
With lawyers operating from more than 40 locations, working in virtually every country of the world, we have invested heavily in building a high-quality full-service practice competing at the top of the market. We are distinguished by our on-the-ground presence in the world’s key financial markets and our strengths in handling complex cross-border work.
It’s not just about our global network of offices; it’s the global interconnectedness of the Firm that our people, and our clients, value most. We work well together across geographic and practice boundaries. It’s one of the reasons we attract and retain cross-border work. And why we attract a diverse group of people.
Our lawyers are globally minded, enterprising, collaborative and committed to excellence. Diversity is a core value of our Firm and it has been recognized with numerous awards and top rankings around the world. Our people represent 90 nationalities and speak 80 languages.
We are looking for an experienced Advisor, Collaboration Services to plan and administer a wide range of Real Estate & Design (RE&D) projects from start to finish. You will organize and oversee procedures and ensure they are completed in a timely and efficient manner.
A successful Advisor, Collaboration Services must be well-versed in all RE&D methodologies and procedures and able to coordinate a team of professionals of different disciplines to achieve the best results. The ideal candidate will have an analytical mind and great organizational skills.
The goal will be to ensure all projects are delivered on time according to requirements and without exceeding budget.
- Plan and communicate all collaboration operations and schedule(s) to ensure deadlines will be met
- Create and execute plans and work requests that feed the program. Revise as appropriate to meet changing needs and requirements
- Provide SME guidance for proposals and revisions on all required CAD drawings
- Work with the White & Case RE&D team to ensure floor plans and blueprints are accurate
- Integral at building and maintaining strong AV vendor relationship for all projects
- Coordinate drawings and elevations between all parties
- Evaluate progress and prepare detailed status reports and communicate clear and transparent information
- Determine needed resources (manpower, equipment and materials) from start to finish with attention to budgetary limitations
- Effectively manage difficult/sensitive information while driving transparent status appropriately
- Communicate projects and WRQ requests with leadership members
- Communicate effectively with all team members to identify needs and evaluate alternative solutions
- Bridge gap between RE&D team and Technology
- Manages day-to-day aspects of overall scope of the team
- Ensure project artifacts are complete, current, and stored appropriately
- Develop a meeting cadence to facilitate performance to teams and stakeholders
- Minimum five (5) years of coordination involving Technology Management
- BSc/BA in engineering, building science or relevant field
- PMP or equivalent certification will be an advantage
- Possess a thorough understanding of Waterfall and Agile methodologies
- Demonstrated experience as an Advisor, Collaboration Services with a solid understanding of relevant technologies
- Strong grasp of coordination procedures and project management principles
- Proficient in utilizing various technology platforms effectively
- Exceptional communication and coordination skills, ensuring comprehensive project transparency to stakeholders and business partners
- Excellent organizational and time-management abilities
- Effective team player with a collaborative mindset
- Actively listen to internal clients' requests and respond positively and timely to their needs
- Adhere to commitments and deliver on promises within the agreed timelines
- Ensure customer satisfaction by following up verbally to confirm their contentment, rather than relying on email
- Be mindful of expenditures, treating them as personal investments. Raise concerns if something appears incorrect and discuss with the team for clarification
- Ability to read and understand the full scope of project construction plans
- This role is based in our Washington, D.C. office.
- This role reports to the Manager, Collaboration Services.
White & Case is an Equal Employment Opportunity (EEO) employer and is committed to creating a diverse and inclusive workplace. It is our Firm’s policy to recruit, employ, train, compensate and promote without regard to race, color, religion, creed, national origin, age, gender, sexual orientation, marital status, military or veteran status, disability, genetic information, or any other category protected by applicable law.
Applicants who are interested in applying for a position and require an accommodation during the process should contact talent.acquisition@whitecase.com.
White & Case LLP offers a comprehensive suite of benefit programs to all eligible employees, including medical, dental, and vision insurance, life and disability coverage, 401(k) retirement savings, vacation time, and leave programs (including parental leave). Exempt roles are also performance bonus eligible.
The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.
1The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.
Expected Workplace: Hybrid
