Full time Deputy Recorder

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. White County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.

Incumbent serves as Deputy for the White County Recorder’s Office, responsible for recording, indexing, and preserving official documents and assisting the public.

DUTIES:

Answers telephone and receives office visitors, responding to inquiries, providing information and assistance, taking messages, and/or directing calls to appropriate individual or department.

Receives, indexes, scans, and records documents, including verifying signature and proofreading for accuracy and compliance with legal requirements. Inputs documents and data in designated computer system as required.

Receives and receipts fees for recordings and/or refunds money for rejected documents. Returns documents to sender and maintains log of refunded fees.

Delivers land transfer deeds and other documents to County Auditor.

Maintains cash drawer, balances receipts, and prepares and/or makes bank deposits.

Responds to requests for information/research, searching Department files and archives as necessary. Processes e-filings.

Receives and processes plats, including, stamping, distributing copies to appropriate offices, and filing copy in Recorder’s plat book.

Prepares documents for mailing and delivers and/or retrieves mail from Post Office.

Responds to requests for information and research, searching Department files and archives as directed. Files and maintains film used in conducting research.

Performs back indexing and verification of long-standing documents.

Performs duties of department staff as needed.

Performs related duties as assigned.

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

High school diploma or HSE.

Ability to meet all employer and department hiring requirements, including passage of a drug test.

Working knowledge of state laws pertaining to the maintenance and recording of official documents and policies, practices, and legal requirements of the Department, with ability to effectively respond to inquiries and apply appropriate procedures accordingly.

Working knowledge of legal descriptions, county land areas, plats and deeds, and ability to ensure accurate and efficient retrieval of records.

Working knowledge of standard office procedures and computer software used by the Department, with ability to apply such knowledge to a variety of interrelated processes, tasks and operations.

Working knowledge of standard English grammar, spelling and punctuation, and ability to prepare documents and written reports as required.

Knowledge of basic filing systems and ability to create and maintain accurate and complete Department files/records.

Ability to properly operate standard office equipment, such as computer, typewriter, calculator, fax machine, telephone, copier, and microfilm reader.

Ability to effectively communicate orally and in writing with co-workers, other County departments, financial institutions, title companies, and the public, including being sensitive to professional ethics, gender, cultural diversities, and disabilities.

Ability to provide public access to or maintain confidentiality of department information and records according to state requirements.

Shall comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace, and personal conduct.

Ability to understand, memorize, retain and follow oral and written instructions and present findings in oral or written form.

Ability to compare or observe similarities and differences in data.

Ability to work alone with minimum supervision and with others in a team environment, and work on several tasks at the same time, occasionally under time pressure.

Ability to apply knowledge of people and/or locations, and plan and layout assigned work projects.

Ability to count, compute, calculate, and perform basic arithmetic operations.

II. RESPONSIBILITY:

Incumbent performs duties according to standard Department policies and practices and a formal schedule. Assignments are guided by definite objective using a variety of methods or procedures. On rare occasions, decisions are made in the absence of specific policies and procedures, and/or guidance from supervisor. Work errors are primarily detected or prevented through standard bookkeeping checks or notification from other departments, agencies or the public. Undetected errors could result in inconvenience to other agencies or the public.

III. PERSONAL WORK RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, other County departments, financial institutions, title companies, and the public for the purpose of exchanging information and rendering service.

Incumbent reports directly to County Recorder.

Job Type: Full-time

Pay: From $19.94 per hour

Expected hours: 35 per week

Schedule:

• Day shift

Education:

• High school or equivalent (Required)

Experience:

• Typing: 1 year (Preferred)
• Customer service: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person

Salary : $20