Payroll & Benefits Coordinator

Job Title: Payroll Supervisor

Exemption Status/Test: Exempt/Executive*

Reports to: Director of Finance/Business Manager

Dept./School: Business Services

Primary Purpose:

Direct and manage the district's daily payroll activities. Ensure that payroll is delivered in compliance with applicable state and federal laws and regulations and in a timely manner.

Qualifications:

Education/Certification: High school diploma or GED

Special Knowledge/Skills:

• Knowledge of local, state, and federal requirements relating to payroll issues and reports
• Knowledge of payroll accounting and auditing principles
• Effective communication and interpersonal skills
• Proficiency skills in keyboarding and file maintenance
• Ability to work with numbers in an accurate and rapid manner
• Ability to use software to develop spreadsheets, databases, and do word processing
• Ability to supervise personnel

Experience:

1 year of payroll experience at a high level of responsibility

1 year of payroll supervisory experience

Major Responsibilities and Duties:

Payroll:

1. Direct and control payroll preparation and production, including regular, special, and supplemental payrolls. Ensure adherence to standards and procedures and take steps to correct problems, delays, and inaccuracies.

1. Develop and implement payroll procedures to ensure timely payroll processing and the applicable payment of all benefits and payroll deductions.

1. Ensure the accuracy of payroll data input and calculations, balancing each payroll before check Disbursement.

1. Control payment of all liabilities generated through payroll, including taxes, Teacher Retirement System (TRS) deposits, and insurance.

1. Coordinate payroll operations with other accounting and data processing units, confer with other administrative and technical staff regarding changes and new systems, and participate in developing, implementing, and testing procedures.

1. Process and resolve direct deposit and other banking interactions. 

Personnel Management:

1. Select, train, evaluate, and supervise payroll staff and make recommendations regarding assignment, retention, discipline, and dismissal. 

Administration:

1. Interface with administrators, principals, directors, and staff regarding payroll-related issues. Assist with the equitable resolution of complaints, concerns, and problems related to payroll. 

1. Work cooperatively with human resources and business services to process hiring, leave, terminations, and other employment-related issues. 

1. Compile, maintain, and file all required reports, records, and other documents, including auditable records. 

1. Follow district safety protocols and emergency procedures. 

Supervisory Responsibilities: 

Supervise, evaluate, and recommend the hiring and firing of payroll specialists.* 

Mental Demands/Physical Demands/Environmental Factors: 

• Tools/Equipment Used: Standard office equipment, including personal computer and peripherals 

• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting 

• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching 

• Lifting: Occasional light lifting and carrying (less than 15 pounds) 

• Environment: May work prolonged or irregular hours 

• Mental Demands: Work with frequent interruptions; maintain emotional control under stress 

* To meet the executive exemption test, the primary duty must be management, and the employee must supervise at least two full-time employees. 

This document describes the general purpose and responsibilities assigned to this job. It is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.