Secretary / Office Assistant

White Plains Hospital Job Description

Title : Secretary / Office Assistant

Job Code : 800505

Department / Location : Department Specific FLSA Status : Non Exempt

Reports to : Department Manager

Position Summary

Provides administrative support to the respective department including but not limited to answering and directing phone calls, greeting and managing visitor flow, calendar management, managing information flow; researching information, responding to correspondence. The position is also responsible for maintaining the office environment including supply inventory and office equipment.

Essential Functions and Responsibilities Includes the Following :

• Understands and adheres to the WPH Performance Standards, Policies and Behaviors.
• Provides reception desk coverage.
• Establishes and maintains efficient visitor flow process
• Manages the calendar(s) of the department leaders as assigned. .
• Manages the reception area to ensure effective telephone and mail communications both internally and externally to maintain professional image.
• Responsible for coordination and scheduling of meetings and events as needed.
• Prepares meeting materials (e.g. agendas, PowerPoint presentations, audiovisual equipment etc.)
• Responsible to maintain office supply inventory and all office equipment within the department.
• Manages opening & closing of the office.
• Performs all other duties as assigned.

Education & Experience Requirements

Core Competencies

Physical / Mental Demands / Requirements & Work Environment

through the hospital's Intranet site (Employee Tools / SDS Access). A copy of the SDS data base can also be found at the hospital switchboard, saved on a disc.

Primary Population Served

Check appropriate box(s) below :

65 years)

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of White Plains Hospital.

Salary : $46,099 - $69,149