Administrative / Legal Assistant

Position Summary:

Our Melbourne office is seeking an Administrative/Legal Assistant to support two attorneys practicing in the areas of estate planning, estate administration, guardianship, and trust and estate litigation.

Duties and Responsibilities:

• Answer phones and greet clients

• Schedule and confirm appointments

• Client intake

• Prepare and revise documents and correspondence

• Serve as witness or notary for document signings

• Manage files, including electronic filing, scanning, photocopying, and mailing

• Create and maintain physical and electronic case files

• Assist attorneys and paralegals with other tasks as needed

Qualifications:

• High School Diploma or Equivalent

• US work authorization

• Two or more years of administrative and/or client-relations experience

• Proficient in Microsoft Office, including Excel, Outlook & Word

• Must be tech-savvy and have the ability to manage existing client database

• Superior oral and written communication skills within a professional setting

• Must be organized and able to function effectively in an extremely busy, fast-paced, team-oriented environment

• Ability to work independently with little supervision and be a problem-solver

• Strong attention to detail with an eye for accuracy

• Ability to multi-task, manage, and prioritize work daily

• Ability to learn and follow new procedures

• Excellent client care and focus

• Ability to assess clients’ needs and provide the correct answer, path, troubleshooting, or method for a positive client experience

• Punctual and reliable

• Positive attitude

• Contribute to building a positive team environment

• Maintain confidentiality

As an EEO/AA employer, WhiteBird, PLLC will not discriminate in its employment practices due to an applicant's age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, protected veteran or disability status or any other factor prohibited by law.

Physical Demands:

• Ability to operate normal office equipment

• Extensive use of computer and phone

• Ability to operate a motor vehicle

• Ability to sit for extended periods of time

Working Conditions:

Normal office environment.

Work Location:

One Location – Melbourne, Florida

Company’s website:

https://www.whitebirdlaw.com/

Company’s Facebook page:

https://www.facebook.com/whitebirdlaw/

Education:

High School or equivalent (Required)

Application Requirements:

• Resume

• Video response

• References

• Aptitude testing

• In-person interview

• Background check

Job Type: Full-time

Pay: $20.00 - $25.00 per hour with eligibility for annual performance-based bonus

Expected hours: 40 per week

Benefits:

• 401(k)

• Health insurance

• Health Reimbursement Account

• Dental insurance

• Vision insurance

• Life insurance

• Short Term Disability

• Long Term Disability

• Paid time off

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Administrative or Client Relations: 2 years (Required)

Ability to Relocate:

• Melbourne, FL 32901: Relocate before starting work (Required)

Work Location: In person

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Schedule:

• Monday to Friday

Application Question(s):

• Please tell us about any special skills, experience, or super-power that you feel you can bring to this job.

Education:

• High school or equivalent (Required)

Experience:

• Administrative or Client Relations: 2 years (Required)

Work Location: In person

Salary : $20 - $25