What are the responsibilities and job description for the Procurement Assistant position at Whitecollars?
Job Description
Job Description
About the Role
We are seeking a Procurement Assistant to join our client’s innovative team. A leading network of community development financial institutions (CDFIs) empowers underserved communities by expanding access to capital and financial services. In this role, you will provide essential support to the procurement team, assisting with the acquisition of goods and services required for the organization's operations. Your attention to detail and organizational skills will contribute to maintaining efficient procurement processes and ensuring compliance with relevant policies and procedures.
Key Responsibilities Procurement Support
Assist in the preparation and processing of purchase orders, contracts, and vendor agreements.
Coordinate with suppliers to obtain quotes, confirm orders, and ensure timely delivery of products and services.
Maintain accurate records of procurement transactions and monitor order status.
Vendor Management
Maintain up-to-date contact information for vendors and suppliers.
Assist in evaluating vendor performance and managing vendor relationships.
Coordinate vendor onboarding processes and track supplier certifications.
Inventory Management
Help monitor and manage inventory levels to ensure timely replenishment of stock.
Assist in conducting inventory audits and maintaining accurate inventory records.
Track and report on inventory usage to ensure cost-effective procurement.
Documentation & Reporting
Assist in preparing procurement reports, budgets, and expenditure tracking documents.
Ensure all procurement documentation is filed and maintained in accordance with company policies.
Assist in preparing data for audits and compliance reviews.
Administrative Support
Provide general administrative support to the procurement team, including scheduling meetings, preparing correspondence, and maintaining office supplies.
Assist with research on suppliers, market trends, and best practices in procurement.
Qualifications and Skills Education
Associate’s degree in Business Administration, Supply Chain Management, or a related field preferred.
Experience
Previous experience in procurement, purchasing, or administrative support is a plus.
Familiarity with procurement software and Microsoft Office Suite.
Skills
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Detail-oriented with the ability to maintain accurate records.
Ability to work collaboratively in a team environment.
