Proposal Coordinator

At Whitman, Requardt & Associates, LLP, we are "People Focused and Project Driven". We have been in business for more than 105 years and we are known for our quality work and quality employees. This is your chance to join our team - help us to understand today’s needs and develop plans to improve the movement of people and goods!  

We are seeking a highly, self-motivated Proposal Coordinator to assist our Baltimore Transportation Team in creating winning proposals, qualification statements, and general company collateral for professional engineering and construction management services. The ideal candidate is an individual who understands deadline-driven work and is a self-starter who can work both independently and within a team environment under the direction of senior technical managers. 

Job Responsibilities:  

• Manage, develop, and produce professional services proposals for federal, state, and local agencies. 
• Tailor project descriptions, personnel resumes, and other materials to support winning proposals. 
• Write and edit proposal and presentation materials for readability, clarity, tone of voice, consistency, grammar, spelling, punctuation, sentence structure, and formatting. 
• Write technical copy for engineering related proposals and marketing material. 
• Develop effective methods for presenting and organizing proposal information, such as the use of infographics, tables, and images. 
• Coordinate artwork for proposals, shortlist presentations, and brochures. 
• Coordinate with external consultant firms during proposal development. 
• Assist with document management of resumes and project descriptions for expedited refinement and proposal integration. 
• Support the development of presentations 
• Research and track pursuit opportunities. 
• Foster productive and rewarding working relationships with internal and external clients.  
• Organizes and may facilitate proposal strategy meetings.

Minimum Requirements:  

• Bachelor's degree, preferably in English, Communications, Marketing, Journalism or related field desired.  
• 5 years of managing proposal development efforts. 
• Strong knowledge of Adobe Creative Suite (InDesign and Photoshop). 
• Experienced in Microsoft Office products (Word, Excel, PowerPoint, SharePoint, MS Teams).
• Skilled in the use of Proofhq/Workfront, Bluebeam or other online collaboration tools 
• A strong and clear professional communication style with excellent written and verbal communication skills. 
• Ability to write and edit clear, user-friendly technical documents and creative copy. 
• Ability to work in a fast-paced, deadline-oriented environment with strict deadlines. 
• Superb multi-tasking and organizational skills. 
• Ability to work well as part of a team and identify and swiftly solve problems. 
• Self-motivation, confidence, high-energy, and creativity. 
• Effective time management skills and good judgment. 

  Desired Requirements:  

• Knowledge of A/E/C industry and specifically engineering terminology. 
• Experience with SF330 and SF254/255 proposals. 
• Knowledge of MDOT procurement requirements.