Fleet Accountant- Islandia

SUMMARY:

The fleet accountant is responsible for managing the financial records of Whitsons Culinary Group's vehicle fleet, including tracking expenses i.e., fuel, maintenance, repairs, and vehicle purchases, ensuring accurate accounting of all fleet-related costs, reconciling invoices, generating reports to analyze fleet performance, and identify cost-saving opportunities; often working closely with the fleet manager to maintain budget compliance and optimize fleet operations.

ESSENTIAL FUNCTIONS, RESPONSIBILITIES AND DUTIES:

• Coordinate with the accounting department in ensuring all fleet-related expenses, including vehicle lease payments, fuel, maintenance, tolls, and vehicle acquisitions/disposals are accurately recorded in the accounting system.
• Review fleet-related invoices, ensuring proper coding before submitting to accounting department for processing.
• Maintain accurate records of fleet assets, making sure monthly expenses related to these assets are charged to the correct location.
• Developing and monitoring fleet budgets, identifying variances and working closely with the fleet manager to identify potential cost-saving areas and to optimize fleet operations.
• Analyzing fleet performance data to identify trends and areas for improvement.
• Preparing reports on fuel consumption, maintenance costs, and overall fleet expenses
• Ensuring adherence to company accounting policies and relevant regulations related to fleet management.
• Implementing and monitoring internal controls to safeguard fleet assets.
• Providing financial insights to support decision-making regarding vehicle purchases, maintenance schedules, and disposal strategies.
• Manages all driver records ensuring compliance with all FMSCA and other regulatory requirements.
• Reviews capital equipment requisitions in line with corporate guidelines and objectives.
• Ensures vehicle management systems are effectively utilized.
• Meets deadlines for all financial submission dates and corporate directed programs.
• Create and implement fleet management program, and related policies and procedures for owned and non-owned vehicles- with safety department.
• Manages EZ pass and Wex Fuel cards administrative functions.
• Responsible for registering and licensing each vehicle and ensuring that licenses are always up to date.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

• Performs all other job duties as assigned

Payrate: Starting at 60K

REQUIRED QUALIFICATIONS AND COMPETENCIES:

• Bachelor's degree preferred

• Must be proficient in all Microsoft Office applications especially Excel and Outlook
• Strong excel experience required

• Minimum 2 years' experience in general accounting
• Must be organized and be able to multitask
• Must possess excellent communication skills
• Bilingual Spanish is a plus

Required Competencies:

• Communication
  • Effectively write, present and transfer ideas and information for the advancement of individual and company performance.
• Customer Focus
  • Act in the best interest of the customer, both internal and external.
  • Develops and maintains outside vendor and service provider relationships.
• Innovation
  • Create new ideas, processes, or products which when implemented lead to positive effective change. A wide degree of creativity and latitude is expected.
• Organization Leadership
  • Apply strategic thinking, prioritization and decision-making to drive results. Relies on experience and judgment to plan and accomplish goals. Leads and directs the work of others.

PHYSICAL DEMANDS OF THE JOB:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is a hands-on Fleet management position encompassing all fleet administration.

While performing the duties of this job, the team member is frequently required:

• To sit, walk, talk and hear; use hands and fingers to feel, handle, or operate objects, tools, or controls; and reach with hands and arms.
• The employee is occasionally required to lift and/or move up to 30 pounds.
• Specific vision abilities required by this job include close vision and the ability to adjust focus. The employee must be able to multi-task.
• Position may require extended hours including evenings and/or weekends, travel to multiple work sites and occasional out-of-town travel. Must be able to drive his/her own vehicle to other work sites.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is performed primarily in a warehouse setting. The noise level in the work environment is moderate to loud.

The duties listed above are intended only as illustrations of the various types of work and duties that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position, and the Company reserves the right to add additional duties or modify existing duties.

The job description does not constitute an employment agreement between the Company and employee and is subject to change by the Company as the needs of the Company and requirements of the job change.