Office Assistant

Summary/Objective

The Office Assistant coordinates clerical support services including the direction of administrative duties for specific person or group (i.e. company executive, division, department, etc.)

Essential Functions

• Maintains/creates e-mail distribution lists, databases, simple spreadsheets, office supplies, and files
• Distributes departmental mail
• Answers phones
• Assist in preparation of accurate bills of lading and other shipping documents, ensuring compliance with regulations and maintaining organized records.
• Assisting the Safety and Logistics Specialists in incident investigations and various safety related duties
• Assist in Data Entry and Documentation with the heavy workload from Facility, Safety and Logistic departments
• Perform additional assignments per supervisor's direction.

Competencies

• Familiarity with administrative and office procedures, including file and record management.
• Intermediate proficiency of Microsoft Word, Excel, Outlook, and PowerPoint
• Excellent written and oral communication skills
• Ability to successfully manage concurrent projects and multiple priorities
• Strong organizational skills
• Flexibility to adapt to changing priorities and work in a fast-paced environment
• Good attendance and work history

Supervisory Responsibility

The Office Assistant position does not have any Supervisory responsibility.

Working conditions

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand and walk.

This is a largely sedentary role; however, will be doing all the filing. This would require the ability to lift files, open filing cabinets and bending or standing on a stool as necessary.

Position Type and Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 7:00 AM - 4:00 PM. The employee must work 40 hours each week to maintain full-time status.

Travel

No travel expected.