What are the responsibilities and job description for the Projects Operations Assistant position at Wholesale Electric Supply Co Of Hou?
Job title
Projects Operations Assistant
Classification
Non-Exempt
Reports to
Alejandra Fuentes
Schedule
Monday Friday, 8:00 AM 5:00 PM / 40 hours a week
Summary/Objective
The Projects Operations Assistant reports directly to the Projects Operations Manager, which provides operational and administrative support for the projects department.
Essential Functions
- Administratively supports the projects operations manager and PMs.
- Daily invoicing
- File and research freight claims when appropriate
- Verifying accurate information and processing invoices.
- Communicate with the PMs with discrepancies to ensure accurate billing information
- Run open projects billing reports to proactively seek out open invoices/projects that may need to be cancelled or processed
- Other duties as assigned by the projects operations manager
Competencies
- Ability to handle large volume of invoices daily
- Good communication skills and organizational skills
- Self-motivated and a Team player
- Proactive in terms of taking the initiative to perform tasks as required
- Strong analytical, problem-solving, and follow-through skills
- Reliable, Time Management, detail-oriented, and accurate in providing information to associates
- Ability to work in a fast-paced environment and to meet cutoff periods and deadlines
Supervisory Responsibility
The Project Operations Assistant position has no direct supervisory responsibilities.
Working conditions
Work Environment
This job typically operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
Work is generally sedentary in nature but may require standing and walking for up to 30% of the time.
Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. - 5:00 p.m. The employee must work 40 hours each week to maintain full-time status.
Travel
This position requires no travel.
Education and Experience
1 2 years Electrical Industry experience is preferred
Customer Returns experience preferred