Accounting Assistant

Description

Status: Full Time, Seasonal (March - December), Non-exempt

Responsibility: Medium level of supervision needed. Medium level of operational decision-making.

Reports to: Chief Financial Officer

Supervises: N/A

Skills:

• Excellent Administrative Skills - Use of technology (Microsoft Office Suite), verbal and written communication, business correspondence, organization, time management.
• Advanced Management Skills – Decision-making, planning, problem-solving, communication, delegation, time management, organization, interpersonal skills.
• Excellent Teamwork and Communication Skills – Interact, work and relate with people, listen, speak, read, write, observe, use English fluently.
• Excellent Customer Service Skills – Product knowledge, problem-solving skills, time management, attentiveness, patience, positive attitude, a willingness to go the extra mile, responsibility, professionalism.
• Experience - This position requires a minimum of 2 years of general accounting experience. Accounts Payable and Inventory experience is preferred.

Effort: Low – Bend, reach, push, pull, lift and carry up to 30 pounds

Work Conditions: Level 1 – Indoors, air conditioning, set schedule, no hazards.

Duties:

Accounts Payable

• Maintain and distribute all invoices for approval via the Ottimate online AP Invoice app.
• Review approved invoices to ensure coding is accurate and descriptions of product are entered. Update due date on each invoice in accordance with vendor terms and check schedule.
• Verify that sales/use taxes are recorded where appropriate.
• Export invoices from Ottimate to NorthStar ensuring all invoices exported balance to reports from NorthStar.
• Request W-9 forms from ALL new vendors and update the AP database.
• Ensure when entering invoices that the appropriate W-9 status is selected.
• Weekly, submit to the CFO a check selection register from AP Payment program for approval prior to submitting for payment.
• Ensure that all accounts that have early/purchase discounts are paid timely to take advantage of these discounts.
• Compare all statements received to verify invoices are in the AP system. Research any discrepancy by contacting vendor for copy receiving proper approval from department manager. File all reconciled statements in the Vendor paid file.
• Communicate with managers regarding invoice processing, month end schedule, statement reconciliation and other AP issues.

F&B Inventory

• Review all F&B invoices for accuracy in Ottimate before exporting to Dining Edge. Prior to exporting, carefully review each invoice for units of measure, pricing, etc.
• On a monthly basis, assist the Chef or Sous Chef with completing the Food Inventory and submitting to the CFO for approval.

General Accounting

• Accurately post all Member Payments to the correct account on a daily basis. Any account discrepancies noticed should be reported to the Assistant Controller immediately.
• Batch and deposit all member payments daily using the Digital Express check machine. Checks for Deposits and other payments should be processing separately from Member payments.
• Cross-train with the Assistant Controller to be able to help with member inquiries as needed.
• Assist the Assistant Controller with the review and preparation of annual 1099’s.
• Assist with preparation of schedules for the annual audit as directed by the CFO.
• Other accounting related duties and projects as requested from time to time.

Benefits

• A retention bonus of $1 for every hour worked between March 1 and October 31 for all seasonal, hourly employees
• A $200 referral bonus for the referrer after the referred employee completes 30 days of employment. The name of the referrer must be listed in the new employee's application form.
• Free meals
• Paid sick time
• 401K plan (based on eligibility)
• Health benefits (based on eligibility)

Qualifications

Salary : $25 - $29