Bookkeeper 5, Transportation (2024-2025 School Year)

Job Title: Bookkeeper 5

Position Function: Perform a wide variety of duties, some of a confidential nature. Performs general secretarial duties, which may be required but not limited to answering phones, calling bus riders' guardians, basic computer functions, typing, filing, copying, distributing mail, proofreading, and maintaining department calendar, etc.

Essential Performance Responsibilities

• Perform bookkeeping procedures: write checks, make deposits, key in data (income and expenses) on the computer, and compile various reports to be sent to the administrative offices
• Perform all payroll procedures
• Perform budget procedures which would include ordering, checking in items for the building and maintaining monthly budget accounting of annual budget
• Assemble and distribute staff, student and community information (such as reports, school newsletters, school letters, etc.)
• Assist with preparation of required reports
• Maintain copier and office machines
• Maintain up-to-date inventory of equipment, office supplies, and building keys
• Maintain transportation specific records such as emergency contacts at each school, school assignment by transportation scheduler, information related to adjusted school schedules (like half days for high school finals, and others)
• Maintain department calendar
  
  

Additional Duties: Assists with additional duties as assigned by Supervisor.

Equipment: This position may require the ability to use basic office equipment such as computers, copiers, scanners, and fax machines. Must always comply with USD 259's guidelines for equipment use.

Travel: Some travel within district may be required.

Physical And Mental Demands

• Work in standard office and school building environments
• Additional demands upon request of Supervisor
• Attendance at required meetings and in-services
  
  

Knowledge, Skills, and Abilities:

• Ability to maintain professional discretion in order to comply with instructions, procedures, standards, policies, laws, and theories that are obtained within the organization
• Proficient time management skills, good judgment, problem solving, and analytical abilities in order to effectively meet deadlines
• Advanced computer proficiency and the ability to use Microsoft Word, Excel, and Outlook. Additionally, the ability to learn the transportation scheduling software and the ability to learn the software that tracks school vehicle GPS.
• Ability to communicate with others inside and outside of the organization for the purpose of giving and obtaining highly confidential information, and frequently involving influencing and advising others on matters of significance
• Ability to solve complex problems using research, analyzing, and previous precedent for similar problems
• Ability to write letters, memos and reports that command attention and achieve results
• Ability to provide the highest level customer service
• Displays eagerness and the ability to learn new methods, procedures, and techniques
• Ability to plan and organize effectively to achieve greater results
• Gives the highest priority to achieving accuracy
• Displays a significant degree of professionalism and confidentiality
• Ability to conform to proper standards of professional dress and appearance
• Knowledge of company's mission, purpose, goals and the role of every employee in achieving each of them
  
  

Interrelations:

• Contact with personnel within the district and with customers and vendors
• Will be working under the direct supervision of the department supervisor in order to complete day to day tasks
• Will be working with a diverse population requiring the ability to handle all situations with tact and diplomacy
• Must understand and respond appropriately to customer needs and maintain a positive attitude with all customers and colleagues
• Expected to interact with all internal and external customers in a friendly, professional manner and provide quick, responsive customer service
  
  

Employee Punctuality and Appearance:

• In order for schools to operate effectively, employees are expected to perform all assigned duties and work all scheduled hours during each designated workday, unless the employee has received approved leave
• Any deviation from assigned hours must have prior approval from the employee's supervisor or building administrator
• All employees are required to report to work dressed in a manner that reflects a positive image of USD 259 and is appropriate for their position
  
  

Qualification Profile:

• A High School education or GED is required
• Minimum one year experience is preferred
  
  

FLSA Status: Non-Exempt

Position Specifics

• This position will require the use of transportation specific software, such as the routing software and school vehicle tracking software.
• This position will require the use of over-the-phone interpreting services to communicate important transportation information to families who speak a language different than English.