What are the responsibilities and job description for the Administrative Specialist position at Wichita State University Careers?
Department: School of Criminal Justice
Campus Location: Wichita, KS - WSU Main Campus
Hire Type: Full Time
Pay: $Range begins at $17.73 per hour and is commensurate with experience
Work Schedule: Monday - Friday, 8am to 5pm
Export Compliance Requirement: No export control requirement.
Job Story
The School of Criminal Justice has an exciting opportunity for an Administrative Specialist who will play a pivotal role in the smooth operation of the new Master's of Forensic Biology and Master's of Forensic Firearms programs. Supporting these new programs will involve juggling room bookings, managing budgets, advising students, and ensuring all administrative tasks are handled with precision and care. We are looking for someone with a friendly nature and proactive approach to be an indispensable member of the team as we work to support the mission of providing top-notch education in criminal justice.
Job Summary
Performs a variety of professional and administrative duties that facilitate the operations of a function(s), program(s), and/or department(s).
Essential Functions
Supports the programs and services provided by the department(s) by performing varied or related processes which may include creating and maintaining databases and websites, monitoring, facilitating, and enforcing compliance with established criteria, guidelines and standards, etc. May coordinate, attend, prepare materials for and/or take minutes at meetings and special events. May prepare or assist in the preparation of budgets, grant applications, proposals, status reports and/or financial statements. May identify and pursue ways to improve the efficiency and effectiveness of administrative procedures used by students, faculty, visitors and staff. May order and maintain sufficient inventory of office supplies and equipment. May be assigned to lead, assist, coordinate or support special projects as needed.
Required Education and Experience:
- High school diploma or equivalent
- Two (2) years of experience in general office, clerical, administrative support or related field
Knowledge, Skills and Abilities:
- Familiarity with Office 365 and record keeping
- Ability to manage multiple tasks and prioritize activity to ensure deadlines are met.
- Excellent verbal and written communication skills
- Excellent attention to detail
- Ability to maintain confidentiality and handle sensitive information with discretion
- Ability to work collaboratively in a professional office environment
Physical Requirements:
Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.
Salary : $18
