Events Coordinator

Department: Center for Management Development

Campus Location: Wichita, KS - WSU Main Campus

Hire Type: Full Time

Pay: Range beginning $16.50/hr, adjust based on qualifications

Work Schedule: General business hours Mon-Fri, some evenings related to specific certificate programs

Export Compliance Requirement: No export control requirement.

Job Story

Your Opportunity to Shine: Events Coordinator Extraordinaire Wanted!
Are you the kind of person who thrives on keeping all the moving parts in sync? Do you love multitasking, organizing, and making sure everything runs like a well-oiled machine? If so, we’re looking for you to step into this exciting and fast-paced role!

In this position, you’ll wear many hats—and wear them well. From managing the registration system and ensuring accurate participant records to coordinating catering orders and setting up classrooms, you’ll oversee every detail of our events from start to finish. Whether it’s ensuring dietary needs are met, prepping materials, or working with instructors to bring their sessions to life, you’ll be the go-to person who makes it all happen seamlessly. You’ll handle parking logistics and match completion certificates to registrants, adding the perfect touch of professionalism and polish.

Success in this role requires a multitasking maestro who can juggle a high volume of work while delivering exceptional customer service. You’ll be the calm in the storm, assuring all participants feel heard and supported. Got complaints? No problem—you’ll handle them with grace and professionalism while maintaining a “customer is always right” mindset.

Detail-oriented doesn’t even begin to describe you. You’ll proof materials, double-check details, and ensure everything is 100% accurate before it goes out the door. Quick on your feet, you’ll find creative solutions on the fly to keep things running smoothly. And whether you’re behind the scenes or in front of customers, you’ll always present yourself as the consummate professional, setting a tone of excellence for everyone around you.

If you’re ready to dive into a role where no two days are the same, where your ability to multitask and problem-solve shines, and where you’ll be an integral part of a high-energy, supportive team, this is your chance! Join us as and let your skills take center stage, apply now and let’s get to work!

Job Summary

Develops, coordinates and/or executes event planning. Coordinates events to facilitate effective presentation of programs or events.

Essential Functions

Performs public relations, sponsorship, hospitality, and/or project management for events. Coordinates all amenities, accommodations and/or production of materials and resources for events, as well as any associated contract negotiations. Maintains events calendar and/or records. May conduct post-event evaluations. Adheres to event budgets and/or maintains financial information.

Job Duties

The Barton School's CMD is a leader in providing management training and workforce development to many Wichita-area and regional organizations and is a significant funding source for the Barton School of Business.
In FY 24, for example, the CMD delivered 256 business training/workshop sessions to over 5,000 participants from around 85 organizations. This work permitted CMD to contribute $100,000 in profit to the Barton School.
An event coordinator is needed to support the instructors for these trainings/workshops, which will allow CMD to expand upon this level of performance and impact. Coordination with catering, parking, reservations, printing and ordering classroom materials.

Required Education and Experience:

• High school diploma or equivalent
• One (1) year of experience in office, event coordination or related field

Required License/Certifications/Training:

None

Knowledge, Skills and Abilities:

• Strong organizational, operations and time management skills.
• Excellent customer service.
• Attention to detail.
• Ability to problem solve in the moment, finding creative solutions as needed.

Physical Requirements:

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information. Ability to move, transport, and/or deliver items, supplies, or equipment. Ability to move or traverse across campus, within buildings and offices, and/or across external environments. Ability to travel in a vehicle for distances including but not limited to across city, county, and state.

Additional Physical Requirement: