Administrative Assistant

Job Openings

Administrative Assistant

PEN SVC - Pensacola, Florida

Department

PEN SVC

Employment Type

Full-Time

Minimum Experience

Experienced

Compensation

$18-22 Houlry

Wiginton Fire Systems is currently seeking a highly organized and motivated Administrative Assistant to support our Pensacola Branch.

This role is ideal for someone with administrative experience in the construction industry, preferably with a fire protection or fire sprinkler systems background.

If you’re ready to work in a fast-paced environment where your skills directly impact you and you’re looking for more than just a job, we want to hear from you.

Key Responsibilities

• Manage and coordinate the Pensacola Branch calendar, including scheduling and rescheduling inspections and appointments.
• Serve as the primary point of contact for customers, inspectors, and service technicians, ensuring top-tier customer service.
• Create and maintain service records in both digital databases and physical files at the Pensacola Branch.
• Coordinate with technicians and internal teams to ensure efficient execution of all service orders.
• Follow up on inspection reports by generating timely repair quotations.
• Assist with branch financial tasks and provide regular invoicing reports to the Area Manager.
• Provide administrative support to sister branches (Gainesville and Jacksonville) as needed.
• Perform other administrative duties as assigned to support the daily operations of the Pensacola Branch.
  
  

What We’re Looking For

• High school diploma or equivalent (required)
• Previous administrative experience in fire protection, the fire sprinkler trade, or construction (strongly preferred)
• Familiarity with NFPA standards is a plus
• Excellent communication, organization, and time management skills
• Proficiency in Microsoft Office Suite
• Experience using ERP software (Microsoft Dynamics GP preferred)
• Strong work ethic with the ability to focus and thrive during mentally demanding tasks
• Must pass a background check, have a clean MVR, and pass a drug screening
  
  

Why Join Wiginton Fire Systems?

Outstanding Benefits

Wiginton Fire Systems is proud to be 100% employee-owned. We’re not just a team. We’re a family. Many of our administrative professionals have been with us for 10 years or more, and for good reason. We offer:

• Employee Ownership. Share in the company’s success with our employee stock ownership program.
• Retirement Security. Enjoy a robust 401(k) with company match.
• Comprehensive Insurance. High-quality, low-cost health, dental, vision, and life insurance.
• Disability Coverage. Short-term and long-term disability plans to protect your income.
• Flexible Spending Account. Use pre-tax dollars for eligible medical expenses.
• Paid Time Off. Begin accruing PTO from day one and enjoy eligibility for paid time off at just 90 days.
• Wellness Rewards. Earn incentives for maintaining healthy habits.
• Work-Life Balance. We believe in maintaining a low-drama, supportive work culture where people love to come to work.
  
  

Job Details

• Location: Pensacola, FL
• Department: Pensacola Branch
• Job Type: Full-Time
• Experience Level: Experienced
• Compensation: $18.00 to $22.00 per hour (based on experience)
  
  

If you're ready to take the next step in your career with a stable, supportive, and people-first company, apply today. At Wiginton, you're not just finding a job. You're finding a home.

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Do you have 3-5 years of experience in construction administration and accounts receivable/accounts payable billing and job costs in the construction field.

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