What are the responsibilities and job description for the Business Administrator position at Wil-Ro?
General Administrative Office Clerk
About Wil-Ro, Inc:
Crafted in America since 1973, Wil-Ro, Inc. manufactures high-quality truck bodies for landscaping, hauling, construction, equipment distribution, and farming, as well as outdoor adventure excursions. Headquartered in Gallatin, Tennessee, Wil-Ro serves customers and distributor partners nationwide. Wil-Ro is an award-winner of The Tennessean’s Top Workplaces 2021.
Wil-Ro, Inc. is looking for an energetic, outgoing, and experienced individual to join our growing organization. We are excited to find team members who feel they align with our EIGHT core values here at Wil-Ro:
Lead with Humility Innovate & Grow
Make Manufacturing Fun Give Back
Eagerly Give Praise Demonstrate the Golden Rule
Deliver a Premier Product Live Passionately
Job Responsibilities:
- Answering phones and transferring calls to appropriate team members
- Updating and storing business files to ensure they are accurate and accessible for other employees
- Typing reports, letters, and other business documents
- Sorting mail and responding to it or distributing it to appropriate employees
- Customer follow-up
- Excel and Quickbooks experience preferred – MUST BE PROFICIENT IN MS WORD AND EXCEL. EXPERIENCE WITH QUICKBOOKS OR EQUIVALENT ACCOUNTING INFORMATION SYSTEMS PREFERRED
- Report daily and monthly sales
- Quickbooks:
- Invoicing
- Daily metrics reports
- Preparing and mailing statements / invoices to customers
- Organizing and filing deposit receipts as invoices are paid
- Preparing reports on delinquent accounts and customer payment profiles
- Posting payments to customer accounts
- Reconciling cash receipts and deposits
- Analyzing financial records for accuracy
- Accounts Payable – inputting vendor invoices for payment
- Collection of customer resell certificates
- Checking in chassis
- Coordinating with Wil-Ro drivers for customer deliveries
- Provide meeting agenda daily to sales team
- Manage backlog and send out daily sales metrics report for Wil-Ro and Turtleback Trailers
- Create and maintain weekly inventory email
- Register business(es) for tradeshows and other industry events; coordinate packing and planning for booth setup
- Perform weekly production board and key audits
Qualifications:
- POSITIVE ATTITUDE AND THE DESIRE TO PROVIDE EVERY CUSTOMER WITH A DISNEY EXPERIENCE
- Familiarity with common office processes, including filing, handling mail and directing telephone calls
- Computer literacy, including familiarity with common word processing, spreadsheet, database and basic accounting software
- Accurate and efficient typing skills for data entry, taking minutes and dictations, answering emails and typing letters and other documents
- Verbal communication for addressing other employees, customers and other business contacts
- Customer service for dealing with members of the public
- Organization and ability to multitask for filing and completing several clerical and administrative tasks at once
- Attention to detail to ensure all tasks are completed to a high standard, such as taking sufficiently detailed minutes and telephone messages
- Integrity and discretion when working with sensitive employee and customer details
Details:
- Full-time; weekdays; 7:30-4:00
- Salary based on experience
visit our website www.wil-ro.com
