What are the responsibilities and job description for the Billing Specialist position at Wilbraham, Lawler & Buba?
Wilbraham, Lawler & Buba, P.C. is a mid-sized regional law firm looking to add a Billing Specialist to our team. We seek a detail-oriented and motivated candidate to work within the firm’s Finance department. The candidate will be amenable to working with flexible billing assignments, tasks supporting the billing, eBilling and collections processes.
Job Description:
- Generate and distribute pre-bills
- Finalize and prepare invoices for mailing or e-billing while ensuring proper submission of all invoices
- Finalize, prepare and submit to E-billing Hub e-billed invoices, providing supporting documentation
- Ensure all e-billed invoices are fully submitted, following up as necessary with clients or attorneys
- Ensuring appropriate billing guidelines are followed
- Assist with e-billing set ups and maintenance through client and vendor contacts
- Preparation of supporting documentation
- Client and matter maintenance of billing notes including critical information needed to prepare invoices as well as client specific information
- Researching and responding to internal and external billing inquiries
- Collaborate with attorneys, clients and team members to resolve billing inconsistencies and errors
- Collaborate with senior e-billing specialist to resolve e-billing issues
- Assist with accounts receivable, aging balances and collections.
- Provide client accruals, status updates and budgets upon requests
- Prepare reports
- Performs other related duties as assigned
Skills/Abilities:
- Excellent communication skills
- Excellent interpersonal and customer service skills
- Excellent organizational skills and attention to detail
- Excellent time management skill with a proven ability to meet deadlines
- Ability to function well in a high-paced environment
- Aptitude for learning new applications, systems and processes
- Ability to maintain confidentiality
- Proficient with Microsoft Office365
- Proficient in Juris and eBilling Hub preferred
- Working knowledge of e-billing platforms and outside counsel guidelines
Education and Experience:
- Bachelor’s degree or relevant work experience required
- Minimum two years of billing experience preferably in a law firm
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in Philadelphia, PA 19103
